Deputy Director of Sentencing, Records and Virtual Courts - State Prog Admin Manager Sr

Working Title: Deputy Director of Sentencing, Records and Virtual Courts Job Class: State Program Administrator, Manager Senior Agency: Corrections Dept Job ID: 97466Location: St. PaulTelework Eligible: Yes - up to 50%Full/Part Time: Full-TimeRegular/Temporary: UnlimitedWho May Apply: Open to all qualified job seekersDate Posted: 10/08/2026Closing Date: 10/30/2026Hiring Agency/Seniority Unit: Corrections Dept / Corrections-CO-CS-ManagerialDivision/Unit: Corrections - Central Office / DOC Records SupervisorWork Shift/Work Hours: Day ShiftDays of Work: Monday - FridayTravel Required: NoSalary Range: $44.80 - $64.46 / hourly; $93,542 - $134,592 / annuallyClassified Status: ClassifiedBargaining Unit/Union: 220 - Manager/UnrepFLSA Status: Exempt - ExecutiveDesignated in Connect 700 Program for Applicants with Disabilities: Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. This position exists to provide operational leadership, integration, and oversight across the Records, Sentencing and Detainer Administration units, ensuring cohesive, consistent, and compliant execution of complex, interdependent functions that directly impact incarcerated persons’ legal status and public safety outcomes. The position reports to the Director of Sentencing, Records and Virtual Courts, and aligns operations with the strategic direction of the division, as set forth by the director in alignment with agency goals and priorities. The role is responsible for aligning operations across multiple high-risk business units, translating division strategy into coordinated processes, and ensuring that policies, legal requirements, and operational practices are implemented consistently and effectively across the division. By maintaining operational cohesion and accountability across these areas, this position enables the Director to focus on complex legal analysis, legislative strategy, and engagement with executive leadership and justice system partners. The position also provides leadership for the division’s records retention program and data practices compliance, serving as the division’s designee under the Minnesota Government Data Practices Act and ensuring that data management practices are consistent, lawful, and operationally effective. Working under the general direction of the Director, who establishes strategic priorities and direction, this position is responsible for implementing those strategies across units, managing cross-functional dependencies, and resolving operational challenges. The role requires independent judgment in coordinating complex workflows, addressing emergent issues, and ensuring alignment between legal requirements and operational execution. This position provides direct supervision to unit managers responsible for Records Operations, Sentence Administration, and Detainer Administration, and leads coordination with the division modernization manager leadership to ensure integrated service delivery. The incumbent is accountable for day-to-day operational performance, workload management, process consistency, and timely execution of division priorities, ensuring that all functions operate efficiently and within required timelines. This role requires diplomatic and solution-oriented engagement with judicial partners and external stakeholders, supporting coordinated approaches to court access, including virtual proceedings. The incumbent must navigate complex court processes and operational constraints, leveraging knowledge of court structures, hearing types, and legal protocols to support effective communication and problem-solving. This role provides administrative leadership in the area of Labor Relations to maintain a cooperative, professional working relationship among all union, non-union, and administrative staff. A strength-based approach to supporting and developing staff is key to the role. The role will include visits to prison locations and a need to build an understanding of the operational needs of intakes and releases, in leading a person-centered approach to the work. Overall, this position serves as the central operational leader for the division, ensuring that complex systems function as a unified whole, driving consistency, accountability, and continuous improvement across all areas of responsibility. Minimum Qualifications To be qualified for and considered for this position, ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held. Three (3) years of experience interpreting and applying criminal statutes, court orders, or sentencing documents, and leading operational processes within a corrections, legal, or court administration environment.A Bachelor's degree in a related field may substitute for one (1) year of experience, a Masters in a related field or Juris Doctor (JD) may substitute for 18 months of experience. Advanced knowledge of Minnesota Statutes related to criminal law, sentencing, detainers, and criminal procedure. Substantial experience interpreting and applying court orders, sentencing documents, case law, and judicial processes, including the the translations of legal decisions into accurate operational actions that directly impact incarcerated persons’ legal status and release timelines. Demonstrated leadership skills including leading change management initiatives, overseeing critical agency processes, and implementing operational and policy improvements across multiple units, while ensuring accountability for accuracy, consistency, and compliance. Demonstrated experience coordinating and influencing work across functional areas, including legal, policy, operational, and technology partners.Strong analytical and problem-solving skills, including experience auditing sentencing calculations, identifying calculation discrepancies, and implementing decisions as ordered by the court. Specifically, essential skills to lead a team through issues that carry significant legal, operational, and public safety implications. Excellent communication and interpersonal skills to effectively collaborate with executive leadership, legal counsel, judicial partners, external agencies, and internal stakeholders and clearly communicate complex legal and operational information to diverse audiences and support coordinated decision-making. Demonstrated writing skills to effectively communicate issues of significance with public defenders and public appellate defenders and the court, and to effectively brief the executive team, legal advisors and the director on matters impacting the division.Ability to translate strategic priorities from senior leadership into operational plans, coordinated processes, and measurable outcomes across interdisciplinary efforts. Skilled in identifying cross-functional dependencies, building cohesive workflows, and ensuring alignment between legal mandates, policy directives, and day-to-day operations. Preferred Qualifications The following qualifications are strongly desired of applicants seeking consideration for this position Advanced degree in a related fieldSignificant experience in corrections, sentencing, detainer administration, interstate judicial processes, legal support, or court administration involving interpretation of court orders and statutes.Comprehensive knowledge of Department of Corrections (DOC) policies, procedures, and operational practices.Experience providing guidance and consultation to agency leaders on sentencing administration, as it relates to the Minnesota Rehabilitative Reinvestment Act, work release programming, the Challenge Incarceration Program, and related matters.Strong knowledge of data privacy laws, including the Minnesota Government Data Practices Act, and familiarity with correctional information systems (e.g., COMS, NCIC, CJIS, ODocS), with the ability to ensure appropriate use, training, and oversight of these systems across business units. Demonstrated experience partnering with prison wardens, associate wardens and other prison leaders on implementing systems of collaboration. Proven success directing supervisors or lead workers, and leading diverse teams responsible for time-sensitive, legally governed work. Experience establishing performance expectations, managing workloads, supporting professional development, and ensuring operational accountability in a dynamic environment.Demonstrated history implementing training for diverse learners, utilizing adult learning strategies.Experience navigating and implementing digital accessibility. Physical Requirements The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening prior to hire. For a copy of the PDA, please email Ali Baumgart at alicia.baumgart@state.mn.us Additional Requirements The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation. Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy. This may include a review of job performance and discipline records. New employees will be fingerprinted within the first 30 days of employment. The Minnesota Department of Corrections (DOC) does not participate in E-Verify. The DOC will not sponsor applicants for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States. How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. Contact If you have questions about this position, contact Alicia Baumgart at alicia.baumgart@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Alicia Baumgart at alicia.baumgart@state.mn.us. About Corrections Dept Go from a job to a meaningful career with the Minnesota Department of Corrections where we work to transform lives for a safer Minnesota! We hold people responsible for the offenses they commit while giving them the tools they need to succeed as they transition back to our communities. These people may be incarcerated in our correctional facilities or be under our supervision in the community. No matter a person’s custody status, our mindset is the same: a person’s path to rejoining the community starts on the day they begin serving their sentence. Become part of this mindset by joining our team! With the DOC you will find many promotional opportunities, great State of Minnesota benefits, competitive pay, free parking, and workout facilities at most locations. Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their workConnection with their coworkers and communitiesOpportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your benefits may include: Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plansFertility care, including IVFDiabetes careDental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted childrenPension plan that provides income when you retire (after working at least three years)Employer paid life insurance to provide support for your family in the event of deathShort-term and long-term disability insurance that can provide income if you are unable to work due to illness or injuryTax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: Training, classes, and professional developmentFederal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performanceCommon sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issuesDaily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.