Deputy Director
About the role
with paragraph summarizing the position description from "The Position" and maybe "ROLE OVERVIEW" high-level. But we must not repeat job title. Provide substantive info. We need to use- for any list of duties/requirements/benefits. Use
for prose. We must not create sections with filler like "commensurate with experience". Not applicable. We need to ensure we include all substantive info. Let's extract: About the role: The Deputy Director will partner with Executive Director, provide day-to-day leadership across programs, operations, organizational systems, fund development and cross-functional initiatives, ensuring strategy translated into execution. Play critical leadership role in advancing GFS contributions to SSPC, ensuring organization executes shared commitments and community impact goals. Ownership of GFS strategic plan, responsible for moving organization towards accomplishing stated objectives. Help strengthen organizational infrastructure, clarify decision-making processes, support strategic plan implementation, foster accountability and collaboration across teams. Work closely with ED to ensure operational excellence while allowing ED to focus on external partnerships, community leadership, advocacy, resource development. Successful candidate will be experienced nonprofit leader combining strong operational and financial acumen with exceptional people management skills. Comfortable leading through change, building systems and processes, empowering staff while honoring organization's longstanding relationships, culture, commitment to families. Serve as trusted thought partner to ED, coach to organizational leaders, bridge-builder across departments, helping GFS continue to strengthen outcomes for children and families. That's a lot; we can put as
. Responsibilities: Could be broken into Strategic and Organizational Leadership, Operations, Development Support. Each with bullet list. From ROLE OVERVIEW: Strategic and Organizational Leadership: - Drive programmatic vision and strategic direction across all mission-related initiatives. - Partner with ED to establish strategic priorities and collaborate with senior leadership team to ensure effective implementation. - Lead implementation of GFS Strategic plan, including execution, monitoring, evaluation. - Act as thought partner to ED, contributing to high-level decision-making, change management, cross-functional leadership strategies. - Serve as bridge between ED and functional leaders, providing clear and consistent communication and direction. - Serve as senior organizational leader, helping set strategic direction and shape culture, policies, practices in collaboration with ED and senior team. - Support work of Board committees, providing strategic insight and programmatic updates to inform decision-making, strengthen governance, ensure alignment with GFS’s mission and strategic priorities. - Partner with SSPC Senior Director and represent GFS in SSPC leadership meetings, working groups, cross-sector collaborations as needed to advance collective priorities and strengthen organizational alignment. - Lead and coordinate cross-functional efforts within GFS to implement SSPC-aligned strategies, ensuring clear accountability, measurable progress, strong integration with organizational goals and community outcomes. - Strengthen inclusive, mission-driven culture balancing collaboration, accountability, continuous improvement, respect for diverse perspectives. Operations: - Oversee routine organizational management, programs, logistics, cross-team collaboration. - Partner with finance and program teams on budget formulation, revenue capture, spending, operational implications of grants and contracts. - Upgrade and implement appropriate system of policies, internal controls, operational standards, procedures to support professionalization while aligning with organizational values. - Address operational inefficiencies and ensure systems functioning correctly. Development Support: - Support fundraising efforts by building and sustaining strong relationships with funders and stakeholders. - Partner with Director of Development and ED to set fundraising strategy and advance development goals through compelling storytelling and effective partnership. - Leverage data and evaluation to tell organization’s story to funders, partners, board. - Serve as front-line fundraiser for organization, stewarding and cultivating key donors and funder relationships. - Translate program evaluation findings, outcomes data, community impact insights into compelling narratives and evidence-based materials that demonstrate GFS's effectiveness, strengthen funder engagement, support fundraising, stewardship, advocacy. That's responsibilities. Requirements: maybe "Required Qualifications" from THE IDEAL CANDIDATE. List: - Minimum 15 years of progressive program and organizational management experience, with at least 7 years in a leadership role. - Experience leading operations, programs, staff, or portfolios in a growing nonprofit or related agency environment. - Familiarity with government and state contracts, regulated service environments, budgets, grants, and implementation requirements. - Financial and budgetary experience, including budget formulation, revenue capture, financial analysis, and connecting program decisions to spending. - Experience implementing systems, processes, strategic plans, accountability tools, onboarding, documentation, and organizational change. - Experience managing large or cross-functional teams and working with people across generations and levels of an organization. - Strong leadership and collaboration skills. - Excellent verbal and written communication skills. - Deep commitment to equity, social justice, and community empowerment. - Familiarity with professional development, training, and adult learning. - Authorization to work in the United States (proof required upon employment). Qualifications: maybe "Preferred Qualifications" and "Preferred Licenses & Certifications". Could combine. Preferred Qualifications: - Background in early childhood education, family support services, children’s services, education, or a related women-and-children nonprofit sector, program evaluation and impact. - Master’s degree in education, child development, social work, or a related field. - Bilingual in English and Spanish. Preferred Licenses & Certifications: - CPR/First Aid Certification and Mandated Reporter Training (within 60 days of hire). - Proof of required immunizations (TB, MMR, Tdap, Influenza). - Background check and fingerprint clearance required. Skills: Could be derived from required qualifications like leadership, communication, etc. But we might not need separate Skills section if content overlaps. However we need to include a section only when posting has real specific content for it. The posting does not have a separate "Skills" heading; but we could extract skills from qualifications. However the instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It suggests we can use those headings if content exists. We have content for Requirements (required qualifications) and Qualifications (preferred qualifications/licenses). Skills maybe not explicitly listed; but we could infer from required qualifications like strong leadership, collaboration, communication. However better to not create a Skills section if no explicit skills list. The instruction: "include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text". So if we don't have explicit skills, we should omit Skills section. Pay: Salary range $140,000 - $170,000. Benefits: Medical, vision, dental insurance (valued over $6,000/year) with no employee contribution; 401(k) retirement plan with 10% employer match; Paid Time Off including: 10 vacation days first year, 12 paid holidays, 1 hour for every 30 hours worked sick leave, 2 floating holidays annually (upon eligibility). Schedule: Work Environment: in-person role based in GFS offices in Mayfair community of San Jose, CA. Occasional evening and weekend work required, some local travel as needed. We also have "WHO WE ARE" with core values etc. That could be part of About the role? But maybe we can include as part of About the role or separate? The instruction: we should not repeat job title; we can include core values as part of About the role? Might be considered "About the organization". But we have no heading for that. Could incorporate into About the role paragraph. We must not include boilerplate like EEO, scam warning, etc. We removed "TIMELINE AND NEXT STEPS" and "Recruitment Fraud Notice". Also removed "Learn more at www.gfsfamilyservices.org." maybe keep? It's substantive? It's a link; but maybe we can keep as part of About the role? The instruction: preserve ALL substantive information; do not invent or summarize away detail. So we should keep the website link. It's substantive. So include in About the role paragraph. Also "Si Se Puede Collective Overview" is background about partnership; could be part of About the role or responsibilities? It's substantive about the organization’s partnership. Could include in About the role. We need to ensure we don't miss any substantive info: The "BackgroundThe Organization" paragraph about GFS history, mission, programs, etc. That's substantive about organization. Should be included. Where? Could be in About the role or maybe a separate "About the organization" but not in allowed headings. We could incorporate into About the role paragraph as context. Thus About the role will include description of organization, role, partnership, etc. We must not include duplicated lines. Ensure we don't repeat. Now craft HTML. Structure:
About the role
... paragraph(s) ...
Responsibilities
- ... (maybe group by subheadings? But we cannot add extra headings inside ul? We could just list all responsibilities as li items. Could also embed subheadings as strong? Not allowed? The instruction only says use
- for any list of duties/requirements/benefits, and
for prose. It doesn't forbid adding headings inside list items, but better to keep simple: each responsibility as li. We'll list all responsibilities from the three categories.
Requirements
- list required qualifications.
Qualifications
- list preferred qualifications and licenses/certs.
Pay
$140,000 - $170,000 salary range.
Benefits
- list benefits.
Schedule
In-person role based in Grail Family Services offices in the Mayfair community of San Jose, CA. Occasional evening and weekend work required; some local travel as needed.
Check we didn't miss any substantive info: The "Work Environment" also mentions "Occasional evening and weekend work is required, with some local travel as needed." That's covered. Also "Our Core Values" list: Respect, Collaboration, Integrity, Inclusion, Family, Quality. That's substantive; we could include in About the role paragraph. Also "We serve a community where more than 50% of local students are not reading at grade level by 3rd grade." etc. That's from organization background. Also "Through our First 5 Family Resource Center, we deliver information and referrals, coordinate services in partnership with members of the Si Se Puede Collective, and provide parenting workshops with onsite child enrichment to our local community." etc. Also "GFS has also designed and implemented innovative, family-focused programming that are research based, such as our Family Math Program (in partnership with Stanford University’s DREME Network and NYU) and the Building Blocks of Parenting™ (BBP) App (in collaboration with the Santa Clara County
- for any list of duties/requirements/benefits, and
- ... (maybe group by subheadings? But we cannot add extra headings inside ul? We could just list all responsibilities as li items. Could also embed subheadings as strong? Not allowed? The instruction only says use