Deputy Court Clerk Part- Time

About the Role

Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others and contribute to the development of one of the fastest growing communities in the nation. In 2014, McKinney was named “The #1 Best Place to Live in America.” Employees are guided by four core values – Respect, Integrity, Service, and Excellence (RISE) – and supported by servant-based leaders who foster a healthy, family-oriented culture.

Under general supervision of the Court Administrator or designee, this clerical-level position provides assistance in the municipal court system regarding citations and Class C misdemeanors. Employees may perform other related functions as assigned.

General Expectations

• Understand and demonstrate how team, department, and City goals are interconnected.
• Contribute to a positive work culture and maintain regular, reliable attendance.
• Assess personal and team work performance.
• Contribute to the development of others and the working unit or overall organization.
• Work collaboratively as part of a team and perform a fair share of responsibilities.
• Continuously learn and develop through internal and external training opportunities.

Responsibilities

• Input and assemble offenses and citations.
• Accept and post payments (in person, by mail, or after-hours deposits) in the computer database.
• Receive and post bonds in the computer database (in person, by mail, or after-hours deposits).
• Assist the public with questions or concerns regarding citations, payment plans, and court dates.
• Provide information for military and handgun applicants regarding Class C charges.
• Issue warrants and probable causes for Judge’s signature; enter and clear warrants on TLETS as assigned.
• Issue court summons and assign, record, and enter initial appearance and preliminary hearing dates in the court computer database.
• Manage in-house collections: assess eligibility for payment plans, create, monitor, and enforce payment plans to ensure compliance with judicial court orders.
• Receive and follow through on written and oral requests, complaints, and inquiries; act as receptionist when necessary.
• Answer and screen telephone calls; relay messages and instructions.
• Post and maintain records; receive and deliver mail.
• Read documents and computer screens; communicate effectively via correspondence, email, telephone, and in person.
• Provide customer service at public service desks and/or courtroom.
• Perform clerical duties: filing, typing, faxing, etc.
• Prepare courtroom for court sessions.
• Prepare end-of-day cash report, deliver cash deposit, and balance cash drawer.
• Comply with all written City policies and procedures; adhere to assigned work schedule.
• Perform other duties as assigned or directed.

Skills & Qualifications

• Ability to embrace and embody the City’s core values: Respect, Integrity, Service, and Excellence (R.I.S.E.).
• Strong communication skills with peers, supervisors, subordinates, and the public.
• Ability to produce desired work outcomes in quality, quantity, and timeliness.
• Ability to plan, organize work, time, and resources.
• Proficiency in calculating, computing, and tabulating data, including decimals, percentages, fractions, and interpreting graphs.
• Ability to provide guidance on procedures and standards for specific situations.
• Strong decision-making skills.
• Ability to operate equipment such as computers, scanners, calculators, copiers, fax machines, shredders, and cash registers.
• Ability to work in a team environment and build professional relationships.
• Flexibility and adaptability, especially during times of change.
• Effective oral and written communication skills.
• Ability to follow instructions in written, oral, or diagrammatic form, with some latitude for independent judgment.
• Ability to perform skilled, coordinated movements and repetitive or short-cycle operations.
• Familiarity with TMCCA Policy Manuals, street maps, Department of Public Safety regulations, Traffic/Criminal Code Handbook, Offense Code List, City Code of Ordinances, and computer program documentation.

Requirements

• High school diploma or GED.
• Two (2) years of previous experience and/or training.
• Must obtain Level One CMCC Certification within 18 months of employment.
• Must pass a drug screen and background check.
• Must have a Class C Texas Driver’s License.

Preferred Qualifications

• Bilingual (preferred).
• Prior collections experience.
• Level One CMCC Certification.
• NCIC/TCIC Certification.

Physical Demands & Work Environment

• Tasks require moderate physical effort, including stooping, kneeling, crouching, crawling, and lifting/carrying objects up to 20 pounds.
• Visual perception and discrimination are required for reading documents and computer screens.
• Some tasks may involve exposure to violence.