Deputy Court Clerk III - Exhibit & Case Center Support

About the role

This position performs complex legal clerical and administrative tasks of moderate difficulty under minimal supervision. The primary focus of this role is managing the full lifecycle of physical and digital court exhibits, serving as the administrative specialist for the Arizona Judicial System's digital evidence portal (Case Center). This classification requires specialized court operations knowledge, technical proficiency with statewide legal portals, and strong problem-solving skills.

Responsibilities

• Opens new cases within the statewide Case Center digital evidence portal
• Manages case-specific digital exhibit bundles throughout the lifecycle of a case
• Generates and distributes email invitations and portal access links to attorneys, law firms, and self-represented litigants based on court filings and minute entries
• Responds to system access and invitation inquiry requests from legal counsel and litigants
• Receives, reviews, logs, and processes digital evidence uploaded to Case Center
• Receives, logs, and marks physical or paper exhibits provided by parties or self-represented litigants
• Creates and manages physical exhibit placeholders within Case Center for items that cannot be converted digitally
• Assists Courtroom Clerks with processing, marking, securing, and organizing exhibits prior to and during trials or evidentiary hearings
• Updates access permissions in Case Center at the start of proceedings to prevent unauthorized adding, editing, or deletion of submitted exhibits
• Generates printed or digital exhibit indices for judicial officers and courtroom staff
• Tracks and maintains physical and digital exhibits stored in court custody following trials or evidentiary hearings
• Executes the official statutory disposition or destruction of physical and digital exhibits according to court retention schedules
• Transmits designated digital and physical exhibits to appellate courts as required
• Identifies and flags "Restricted" or "Confidential" exhibits in accordance with Supreme Court Rule 123 and court orders
• Executes judicial orders regarding "Sealed" exhibits within Case Center
• Responds to written and verbal inquiries from the legal community, judicial staff, and the public regarding Case Center access and exhibit submission deadlines
• Monitors digital uploads for corrupted files or format compliance and coordinates re-uploads when errors occur
• Performs data entry functions in automated court database systems
• Processes court paperwork and maintains strict confidentiality of sensitive records
• Cross-trains to provide back-up support for other operational areas and general clerk functions as assigned
• Performs other duties and projects as assigned

Qualifications

• High school diploma or equivalent G.E.D. certificate
• One (1) year of secretarial/clerical experience performing tasks such as typing, filing, word processing, data entry, reception, message delivery, or general office duties
• Minimum typing speed of 25 words per minute

Preferred qualifications

• Completed coursework in the legal field or prior clerical/administrative experience in a court, legal office, or exhibit handling environment
• Direct experience operating digital evidence management portals (e.g., Case Center) or managing chain-of-custody processes for physical evidence
• Bilingual English/Spanish skills

Knowledge, skills, and abilities

Knowledge of:

• Standard court office practices, legal documentation, court filing techniques, and legal terminology
• Rules, administrative orders, and guidelines governing the Arizona Judicial Branch Digital Evidence Portal (Case Center) and Arizona Supreme Court Rule 123 (public access/confidential records)
• Chain-of-custody protocols, vault security, and retention schedules for physical and digital exhibits
• English composition, grammar, punctuation, and spelling

Skill in:

• Operating specialized court databases, digital evidence portals, and Microsoft Office Suite (Word, Excel, Outlook)
• Analyzing complex administrative situations and applying practical problem-solving methods to technical or procedural filing issues
• Providing professional, calm, and polite customer service to judicial officers, attorneys, external agency partners, and the general public
• Organizing workloads, planning activities, and prioritizing projects to meet strict court time restraints and hearing deadlines

Ability to:

• Understand, interpret, and follow complex oral and written instructions and court orders accurately
• Work efficiently and maintain high accuracy while frequently switching focus among multiple tasks and customer inquiries
• Establish and maintain effective working relationships with court staff, judicial officers, legal professionals, and colleagues
• Maintain strict confidentiality in all aspects of court records and restricted case evidence

Pay

• Expected starting pay: $18.79 per hour
• Pay range: $18.79 - $25.37 per hour

Schedule

This position will remain open until filled. First review of applications on August 4, 2026. To ensure full consideration, please submit your application by August 7, 2026. The posting may close without notice once a candidate is selected. Applications received after this date may be reviewed at the discretion of the hiring authority.

Benefits

• Retirement Plan
• Vacation, holidays, and sick leave
• 100% paid parental leave
• Employer-paid Short-term Disability
• Tuition Reimbursement
• Health Wellness discount program
• Mental and Behavioral Health Benefits
• Paid Training with Advancement Opportunities
• Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time
• Medical, dental, and life insurance
• Flexible spending accounts
• Public Service Loan Forgiveness Program eligibility for full-time employees of government organizations