Court Clerk III

Essential Functions

• Prepares complex criminal documents, including Orders, Judgments, Notices, Warrants, Summons, correspondence, and other documents at the direction of the court and/or as required based on processes and procedures.
• Prepares for the successful operation of all court sessions, including preparation of anticipated Orders, Notices, No Contact Orders, and Warrants, and ensuring that all necessary filings have been received for the court session to proceed.
• Reviews charging documents to ensure charging codes match state-approved code sections.
• Reviews all submitted court exhibits to determine that they are properly identified and marked. Communicates with law firms/attorneys if discrepancies are identified, in order that they may be rectified.
• Performs clerical assistance during court sessions, including operation of the digital recording system and creating court minutes for the official record.
• Administers the oath to witnesses, marks and maintains evidence and exhibits, prepares documents as directed by the judge, provides the judge with future court dates, assists in maintaining courtroom decorum, and actively participates in the flow of in-court case matters, in coordination with the judge.
• Reviews the court session upon completion to assure accuracy of the official record.
• Assures all orders and other documentation are timely distributed to all parties and outside agencies.
• Prepares any follow-up criminal or civil documents as may be required due to the outcome of the proceedings.
• Responsible for tracking and scheduling hearings required for the timely progress of all felony, misdemeanor, and juvenile cases, as required pursuant to State statutes and rules.
• Performs a variety of complex technical duties involving interwoven data entry tasks, entering critical data into the statewide case management system, and attaching paperwork to files in preparation and response to court hearings, interim and final court orders, and all manner of paperwork generated to process the caseload for the assigned resident judge, out-of-county judges, and senior judges.
• Affords assistance in maintaining the official court record.
• File stamps documents to show an official date that determines whether matters meet statutory time limits therefore permitting them to be heard, when they are to be heard, if an appeal will be considered, etc.
• Schedules court hearings.
• Performs a wide variety of complex technical duties involving interwoven data entry tasks, entering critical data into the statewide case management system, and attaching paperwork to files in preparation and response to court hearings, interim and final court orders, and all manner of paperwork generated to process the caseload for the assigned resident judge, out-of-county judges, and senior judges.