Deputy Court Clerk I

Essential Job Functions

• Maintain a high level of professionalism and confidentiality.
• Performs all court functions and operations within the court’s case management system; including data entry, verification of import from police department, courtroom and docket management, collections, and cashier functions.
• Import documents and scans traffic, parking, criminal misdemeanor affidavits, civil domestic abuse, and environmental code violations into case management system.
• Research case management system or records management system to retrieve court case information.
• Electronically file and retrieve court cases, dockets, and affidavits.
• Notify defendants and counsel of court appearances and prepares subpoenas.
• Complete court docket preparation prior to court sessions, schedule court events and manage dockets during court sessions.
• Assists judge in courtroom and coordinate courtroom activity, including attendance at jail arraignments.
• May perform any and all job duties as it relates to civil domestic violence petitions and environmental code violations.
• May perform duties as a cashier, collections, warrants, jail, or courtroom clerk.
• May perform duties associated with cash/surety bonds, appeals or expungements.
• Opens and verifies mail; scan into the appropriate case; record checks, cash, money orders and other court related documents.
• Respond to record requests in a timely manner including certifying documents.
• Answers telephone and responds to requests from citizens regarding any and all Municipal Court operations processes and/or polices.
• Receives and routes court documents as applicable between judicial chambers, prosecutor’s office, and police department to ensure accurate and proper filling.
• Perform all other assigned duties.

Knowledge, Skills and Abilities

• Ability to learn quickly and adapt to the court’s computer software system.
• Ability to maintain a high degree of accuracy in processing court records and documents.
• Knowledge/ability to learn court system operations.
• Ability to identify and initiate work tasks with minimal supervision.
• Strong attention to detail.
• Ability to work in a fast-paced environment with the skills to multi-task.
• Ability to perform basic mathematics.
• Basic knowledge and understanding of legal terminology and documents.
• Strong grammar, writing, and verbal communication skills.
• The ability to adapt to technological and work environment changes.
• Must be able to maintain confidentiality of Court documents and records.
• Must be able to perform data entry and type accurately 30 wpm to perform assigned duties.
• Ability to demonstrate a working knowledge of Microsoft Office programs including Word, Excel, Outlook and Adobe Acrobat.
• Possess strong customer service skills with the ability to remain calm in sometimes stressful situations.
• Ability to maintain harmonious and effective working relationships with all court and city employees, and any court related agency or group.

Education and Experience

• High school graduate, plus one (1) to two (2) years of general clerical or business experience.
• Completion of twenty (20) semester hours of college or an Associate Degree may substitute for one (1) year of the required experience.
• Other combinations of experience and/or education that meet the minimum requirements may be substituted.
• Previous Court and/or legal experience preferred.

Licenses or Certificates

• Must have the ability to obtain and complete certification of the National Incident Management System courses(NIMS).
• Must have a Mississippi driver’s license.

Physical Demands and Working Conditions

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Physical requirements include occasional lifting/carrying of 10+ pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment.
• Subject to sitting, standing, reaching, walking, twisting and kneeling to perform the essential functions.
• Working conditions are primarily inside an office environment.