DEPUTY CLERK I

About the role

Performs a variety of detailed clerical and office tasks requiring knowledge of court functions and procedures. Essential Functions include processing cases, preparing court calendars, assisting the public, entering and retrieving information, collecting and processing payments, and serving as Court Clerk.

Responsibilities

• Processes cases, including filing, retrieving, preparing and processing court related documents and scheduling of hearings.
• Prepares court calendars for civil, criminal, domestic and juvenile courts; prepares case files if needed for court sessions ensuring all case related information is available for court.
• Affords assistance to the public at the counter and over the telephone by answering questions and explaining court procedures and processes.
• Completes requests for documents and other information.
• Enters, modifies and retrieves a variety of information using the statewide information system.
• Collections and receipts payments for fees, fines and restitution in criminal matters as well as juvenile offender matters.
• Collects and receipts money for garnishments, judgments and new case filings.
• Processes warrants of arrest, abstracts of judgments, garnishments and all writs.
• Prepares court calendars and serves as Court Clerk and is present at court sessions on a more limited basis.
• The court Clerk takes minutes and records all proceedings, marks exhibit, processes orders of the court and all court documents.
• Prepares forms, reports, memos and letters.
• Receives, sorts, opens, date stamps, distributes incoming mail, and all other court related documents.
• Process data dissemination requests as authorized by the Clerk following all Court Rules and Statutes.
• Analyzes and extracts data from court files and state systems using extreme caution with respect to confidential data.
• Collects and receipts money for filing fees, criminal fines and fees, juvenile offender fines and fees and restitution for all criminal and juvenile cases.

Requirements

• Must abide by the General Code of conduct, as well as the Code of Judicial Conduct as set forth in addendum 1, specifically Canon 1,2 &3 and must also abide by the Code of Ethics.
• Tenure in the office is also a determining factor in classification. The newer employee will generally work under closer supervision and with less independence until proficiency is acquired.

Qualifications

• One year office support experience, preferably in a court or legal office, and a High School diploma or GED.
• Type minimum 35 WPM.

Skills

• Knowledge of general office practices and procedures.
• Knowledge of court related documents, procedures and terminology is helpful.
• Ability to follow oral and written instructions.
• Establish and maintain effective working relationships with co-workers, Public Officials and the public.
• Operate standard office machines, computers and equipment accurately and efficiently.
• Understand and carry out oral and written instructions, and apply guidelines and training materials to the position.
• Function under pressure and meet stringent deadlines.
• Writing skills; good spelling, grammar, legibility and composition.
• Communicate effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulations.
• Maintain the confidentiality of sensitive and confidential information.
• Coordinate and implement loss control training programs.
• Physical ability to perform the essential functions of the job.
• Multi-task at a high level while performing the essential functions of the job.
• Work under pressure and meet deadlines.

Benefits

• Health Insurance
• Retirement Plans
• Paid Leave
• Life & AD&D Insurance
• Employee Assistance Program (EAP)
• Education Assistance
• Longevity Rewards
• Thrive Work Environment