Deputy Clerk of Court (Full Time)

Key Responsibilities

• Maintains court records in accordance with applicable statutes, court rules, and established procedures.
• Supports court proceedings by documenting case activity, managing exhibits, and administering oaths to witnesses and jurors as authorized.
• Reduces judgments of the court to written documentation for court signature. Prepares other documents following court proceedings.
• Cancels appropriate warrants in a timely manner.
• Affords assistance in jury management and maintenance of juror panels.
• Prepares juror and witness payment vouchers.
• Initiates and maintains court records using automated systems.
• Communicates professionally and effectively with court personnel, attorneys, other county staff, and members of the public through oral, written, and electronic communication; listens attentively, provides clear and accurate information, demonstrates patience and empathy, and uses problem-solving skills to address questions and routine concerns in accordance with established policies and procedures.
• Provides a variety of clerical support services, composes and prepares correspondence as needed using computer and word processing software.
• Maintains records regarding money judgments, liens, satisfaction of judgments and other related financial documentation.
• Maintains work schedules and performs assigned duties in support of court operations, including additional hours when operationally necessary and consistent with County policy.
• Processes passport applications in accordance with applicable federal requirements and office procedures.

Requirements

• High school graduate or equivalent required; with 3 years legal administrative experience preferred.
• Paralegal training and knowledge of, or exposure to, court operations and systems is preferred.
• Any combination of education and experience that provides equivalent knowledge, skills, and abilities will be considered.
• Must meet all U.S. Department of State eligibility requirements for designation as a Passport Acceptance Agent.

Skills

• Ability to organize, prioritize and systematically handle a large volume of information, documents and files in a fast-paced multi-task environment.
• Ability to understand legal documents, statutes and court proceedings.
• Demonstrated proficiency in typing and related skills.
• Ability to manage large caseloads while working under pressure.
• Ability to take legible, clear, quick, comprehensive, and succinct minutes of court proceedings utilizing proper grammar skills for others understanding and review.
• Ability to adapt to changing priorities, procedures, and operational needs in a positive and professional manner.
• Must be reliable in attendance and flexible to work additional hours/overtime as needed.
• Ability to interact and work effectively with co-workers, members of the public, and individuals from diverse backgrounds; communicate clearly and effectively both orally and in writing while maintaining confidentiality; and provide accurate information in a courteous, respectful, and professional manner in accordance with established policies and procedures.
• Ability to interact effectively with individuals in stressful, sensitive, or high-volume situations.
• Ability to lift, carry, push, pull, or otherwise move objects up to 20 pounds, understanding and utilizing proper body mechanics.

Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Life Insurance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Deferred Compensation
• Flexible Spending Account Plan
• Employee Assistance Program
• Paid Time Off
• Employee and Family Clinic
• Fitness Center
• Pet Insurance

Outagamie County Diversity Statement

Outagamie County is committed to developing, nurturing, and sustaining an equitable community and workforce where all individuals can thrive. We pledge to amplify the voices of under-represented communities or those who were historically excluded, by removing barriers that result from racial, social injustice and inequities. We strive to ensure that equity, diversity, inclusion are embedded at all levels of Outagamie County programs and departments through acknowledging, analyzing, and addressing the root causes of inequities. We will create and advance equitable polices, practices and procedures, including, but not limited to County services, recruitment and retention, policies and practices, budgeting and procurement. We commit to being transparent and will continually evaluate and update our values when identified goals and objectives are not being achieved or sustained. Outagamie County will strive to create an inclusive environment where every community member feels like he/she/they belong.