Deputy Clerk of Court- Criminal/Traffic Division

About the role

The Clerk of Court or, in their absence, the Chief Deputy of the Criminal/Traffic Division supervises clerical and other tasks related to the receipt, review, and processing of case filings.

Responsibilities

• Answer phones for Criminal/Traffic and Civil divisions
• Process cash, bond, restitution, and web receipts
• Process finished cases including input of docket entries, jail information, suspension information, and case dispositions
• Issue personal bonds, releases & commitments as necessary
• Docket, scan & email/fax
• Afford assistance to general public, officers, and attorneys at Clerk’s Office windows
• Process, docket, scan completed cases, including processing receipts, releases and commitments
• Process, docket, scan and serve Protection Orders, No Contact Orders, and Termination Orders
• Process contested cases including entering pleas, attorney names, and court dates in court computer system
• Docketing, scanning, and filing
• Process Motions – Docket, scan, file, and input motion fees
• Docket, scan, e-mail Court Appointed Attorney information and input fees
• Issue Transport Notices
• Docket, issue, and scan subpoenas, returns and notices to appear
• Sort mail as assigned
• Input, scan, and email/mail/fax journal entries, filings, requests, and notices in DOCKET screen
• Update status and dates in computer
• Prepare and process case continuances including court notices by fax, phone, and email
• Complete information required in violations screens, status screens, and in computer docket
• Process any requests that may require assistance
• Afford assistance with the duties of other deputy clerks when needed
• Includes but is not limited to the duties of absent employees
• Afford assistance with processing and filing Bench Warrants, License Cancellations and hearing notices
• Input entries received from Probation Department, update case status and file cases
• Afford assistance with processing of Warrants, Summons, and License Cancellation Hearings
• Prepare and process Driving Privilege requests
• Preparation of Arraignment sheets and Daily Schedules when other Deputy Clerks are unavailable or otherwise need assistance
• Process records requests
• Process cases for submission to the Ohio Attorney General’s Office for collections
• Afford assistance with any special projects in the Clerk’s Office
• Afford assistance with processing, scanning documents for Civil Division
• Process scan and file the court’s finished cases
• Process Arraignment and Daily schedules
• Other duties as assigned

Requirements

• Must possess a High School Diploma or equivalent
• Experience in the legal or criminal justice field is preferred but not required
• Must possess a valid state of Ohio Driver’s License

Qualifications

• Knowledge of Court terminology, rules, procedures and operations
• Knowledge of Ohio Public Records Laws and related regulations regarding records retention and destruction
• Proficient reading and comprehension skills
• Ability to perform routine office procedures including typing, filing, answering telephones, copying, faxing, business writing and providing effective customer service
• Ability to operate computer software for word processing, spreadsheet creation and management, database management, and PowerPoint presentations
• Ability to enter data accurately and efficiently
• Ability to learn and comprehend court policies, procedures, processes and regulations
• Ability to listen to, communicate, and work effectively with a diverse group of people
• Ability to multi-task and perform with evolving priorities
• Ability to maintain confidentiality, and demonstrate discretion and sound judgment
• Ability to establish and maintain effective working relationships with supervisors, Court employees, City employees, Attorneys and members of the public
• Ability to maintain proper temperament and decorum while interacting with people who are often confused, angry and/or openly hostile
• Ability to demonstrate initiative in work environment
• Ability to see, hear, sit for extended periods of time and operate standard office equipment requiring manual dexterity, including computers, telephones, fax/copy machines

Benefits

The City of Oberlin offers a comprehensive benefits package to employees. Please click HERE for more information.

Application Instructions

Please indicate if you are related to any current City of Oberlin employee or elected official, and provide the name(s) and relationship to you. Please also indicate if you have ever been previously employed at the City of Oberlin, when you were previously employed by the City of Oberlin and in what position, if you currently possess a valid Driver's License, and if you have a high school diploma or equivalent.