Deputy Clerk of Court - Civil Division

About the role

Performs clerical and other tasks related to the receipt, review and processing of case filings under the direct supervision of the Clerk of Court or, in their absence, under the supervision of the Chief Deputy of the Criminal/Traffic and/or Civil Division. Other duties may be assigned including but not limited to duties of absent employees.

Responsibilities

• Processes new cases files, including Money Complaints, Small Claims, Evictions, Driving Privileges and all other civil filings
• Processes Dismissals, Defaults, Judgments, Motions, and Satisfactions
• Provides customer service at Municipal Court Civil window and assists with the Criminal/Traffic window
• Retrieves and transports mail to the post office as assigned
• Time stamps and sorts mail
• Processes returned Civil mail and signed Certified Return Receipts
• Processes receipts in Civil Department
• Prepares bank deposits for Criminal/Traffic Division as assigned
• Verifies Criminal/Traffic batch totals throughout the day
• Processes all Civil forms, including bank attachments and garnishments
• Filings, docketing, and scanning Civil and Criminal documents
• Answers phones for Civil and Criminal Division
• Inputs information into Docket, Status, Judgment screen, and any other screens to fully update Civil cases
• Affords assistance with typing journal entries
• Processes any requests that may require assistance
• Bills to parties for costs due
• Affords assistance in processing cases assigned to the collection agency
• Processes, scans, and files finished cases
• Affords assistance with any special projects in the Clerk’s Office
• Completes tests, quizzes, and reading requirements to comply with laws including compliance for CJIS, IT knowledge and other policies, rules and regulations

Requirements

• Must possess a High School Diploma or equivalent
• Must possess a valid state of Ohio Driver’s License

Qualifications

• Knowledge of Court terminology, rules, procedures and operations
• Knowledge of Ohio Public Records Laws and related regulations regarding records retention and destruction
• Proficient reading and comprehension skills
• Ability to perform routine office procedures including typing, filing, answering telephones, copying, faxing, business writing and providing effective customer service
• Ability to operate computer software for word processing, spreadsheet creation and management, database management, and PowerPoint presentations
• Ability to enter data accurately and efficiently
• Ability to learn and comprehend court policies, procedures, processes and regulations
• Ability to listen to, communicate, and work effectively with a diverse group of people
• Ability to multi-task and perform with evolving priorities
• Ability to maintain confidentiality, and demonstrate discretion and sound judgment
• Ability to establish and maintain effective working relationships with supervisors, Court employees, City employees, Attorneys and members of the public
• Ability to maintain proper temperament and decorum while interacting with people who are often confused, angry and/or openly hostile
• Ability to demonstrate initiative in work environment
• Ability to see, hear, sit for extended periods of time and operate standard office equipment requiring manual dexterity, including computers, telephones, fax/copy machines

Benefits

The City of Oberlin offers a comprehensive benefits package to employees. Please click HERE for more information.

Application Instructions

Please indicate if you are related to any current City of Oberlin employee or elected official, and provide the names and relationships to you if applicable. Please confirm your possession of a valid Driver's License and a high school diploma or equivalent. Indicate your years of experience in a similar position.