Deputy Clerk II - Probate Court (Non-Merit)

About the role

The purpose of this classification is to perform specialized administrative duties and process routine and complex legal documents in support of assigned court functions.

Responsibilities

• Performs customer service functions by telephone, by mail, and in person; provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues;
• Reviews and accepts legal documents in accordance with court procedures and prescribed time frames;
• Distributes forms and documentation;
• Responds to routine and complex questions or complaints;
• Researches problems/complaints;
• Initiates problem resolution;
• Processes various court-related documentation in accordance with court procedures and time frames;
• Affixes and dates legal documents;
• Distributes and submits information and legal documents to appropriate parties;
• Reviews, verifies, records and files documentation and records;
• Creates spreadsheets and reports of activities;
• Collections, records and processes fees;
• Processes court payments, taxes, recording fees, and other items according to division/department assignment and per established procedures;
• Enters payments/ posts checks into specified computer application;
• Sets fees to proper case;
• Sets taxes to specific property;
• Balances monies received and processes as required;
• Enters data from court and legal documents into computer systems, databases and applications;
• Scans, indexes and records court case information and legal documents;
• Audits and reviews data for accuracy;
• Updates case disposition information;
• Maintains accurate records and filing systems;
• Maintains court calendar;
• Schedules dates and times for hearings, motions, and trials;
• Communicates instructions regarding paperwork and court appearance/process;
• Records case numbers in court date/time logbook;
• Prepares calendar for publication;
• Reviews weekly court calendar to ensure accuracy;
• Attends court as required for arraignments, motions, pretrial and trial court calendars, and/or drug court proceedings for entries, sanctions, and terminations;
• May process information relating to prospective jurors, and provides the courts with qualified jurors in accordance with applicable federal, state, and local laws;
• Escorts prospective jurors to the courtroom for jury selection;
• Aids citizens calling to inquire about the summons for jury duty and helps to resolve problems associated with their service date by following guidelines;
• Enters data from questionaries returned by citizens summoned for jury duty;
• Provides attorneys and judges with information sheets containing personal data of each juror;
• Completes documentation for jury panels in accord with rules and regulations as stipulated by law.

Requirements

• High school diploma or GED required;
• Two years of administrative experience preferably in criminal justice, law or court environment;
• Or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Qualifications

• May be required to possess and maintain affirmation as a sworn Deputy Clerk of the Court and Notary Public Certification;
• According to area of assignment, may be required to possess and maintain a valid Georgia driver’s license.