Deputy Clerk II G115 Recorder's Court

About the role

This position is responsible for providing administrative and clerical support to the Recorder Court Clerk’s Office and Recorder Court operations.

Responsibilities

• Greet visitors, direct them to the appropriate office or personnel, receives, processes and distributes department mail.
• Analyze new laws and programs that may affect the court; develop plans and procedures to carry out these changes.
• Check and pull and/or create records for the criminal, traffic and environmental court dockets; researches criminal records to ensure they provide correct charges for the judges to render sentencing.
• Print criminal records checks for each defendant on the docket; print driver’s license histories for each defendant with a qualifying charge on the docket.
• Maintain, monitor and prepare court calendars and/or jail dockets; contact and coordinate for interpreters for special needs defendants.
• Issue subpoenas and/or warrants to individuals and law enforcement personnel.
• Maintain, monitor and file confidential court records.
• File court documents to include: warrants, transcripts, accusations, search warrants, motions and orders, community service, no point letters, media requests, FBI requests, entry of appearances and limited driving permits.
• Screen, edit, record, enter, update and transmit electronically a variety of computerized records.
• Make necessary court corrections and forward corrections to the proper agency; to include The Georgia Department Driving Services, The Georgia Crime Information Center and other law enforcement agencies.
• Maintain, monitor and file confidential court records.
• File court documents to include: warrants, transcripts, accusations, search warrants, motions and orders and community service.
• Perform day-to-day activities that are required to keep the department functioning effectively, including: dealing with the public who miss court dates, pulling and modifying paperwork in the computer for suspended driver's license; enters and files Principle Summons.
• Work on special projects as assigned by the Court Clerk.
• Answer phones; take messages, provide information, forward calls, respond to inquiries and/or complaints; type and distribute memos; file information; attend training classes.
• Maintain, monitor and coordinate with: Public and/or Probation Services for defendants with Probation, Community Service and/or Weekend Jail Sentences.
• Process payments from clients for Citations, Release Forms, FTA's (Failure to Appears) and Dispositions.
• Receive and receipt court costs for principal summons; perform bookkeeping duties; ensure that all monies received are accounted for; enter court bonds and fines into the courts accounting system.
• Prepare and ensure that summons and arrest reports are prepared correctly; forwards paperwork to appropriate court; issues justice numbers and case numbers; ensure accurate distribution to any and/or all 23 different applicable accounts.
• Manage inventory control of parts, equipment and supplies for the unit.
• Coordinate with the Record room at the Columbus Police Department to acquire corrections on citations that have been received or missing.
• Process citations from the Police Department.
• Interpret, develop, implement, communicate and monitor policies, procedures and standards for assigned departments; recommend improvements when necessary.
• Call court and record disposition for each case; fill out records for each defendant; prepare and deliver warrants to court; enter orders, motions and notices into the computer.
• Performs other related duties as assigned.

Qualifications

• Knowledge of official state and applicable federal laws, city laws, rules and regulations.
• Knowledge of court proceedings, order, functions and terminology.
• Knowledge of accounting principles.
• Knowledge of GCIC and NCIC rules and regulations.
• Skill in customer service.
• Skill in planning, organizing, filling, problem-solving, and decision making.
• Skill in the use of office equipment including computers and related software.
• Skill in interpersonal relationship.
• Skill in oral and written communication.

Skills and Abilities

• Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two years.

Requirements

• GCIC and NCIC Certifications.
• Physical Requirements: Balancing, Feeling, Grasping, Handling, Hearing 1, Hearing 2, Kneeling, Lifting, Manual Dexterity, Mental Acuity, Reaching, Repetitive Motion, Stooping, Talking 1, Visual Acuity 1, Visual Acuity 2, Visual Acuity 3.

Benefits

The Columbus Consolidated Government offers a low-cost medical insurance, prescription drug plan, dental plan, vision plan, flexible spending accounts, life insurance, supplemental life insurance, long term disability credit union, direct deposit, paid holidays, vacation leave, sick leave, PERK time off, retirement plan, supplemental retirement plan, free and discounted services, employee assistance program, discounted movie tickets, free notary services, ride a Metra Bus for free, free mulch, free fire/safety home inspection, driver's training for employee dependents, Oxbow/Bull Creek Golf Course discounts, River Center Discounts, cell phone carrier discounts, and a defined benefit retirement plan. The Supplemental Retirement Plan is also available for eligible employees.