Deputy Clerk I - County Clerk - Courts - Criminal

About the role

The Deputy Clerk I performs specialized clerical, administrative, and secretarial work in an assigned department. Examples of duties include answering the telephone and greeting visitors, providing information or referring inquiries to appropriate personnel, routing incoming calls and recording messages, responding to emails and faxes, utilizing computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information, maintaining pertinent files and records, scanning and copying documents as necessary, ensuring files are complete and accurate, processing incoming and outgoing mail, balancing the cash drawer daily and preparing related reports, screening applications for services, determining the validity or correctness of the application to issue certified copies of birth certificates, death certificates, and marriage licenses, screening applicants for birth and death records to determine eligibility to obtain such documents, recording legal documents, analyzing and evaluating submitted documents for accuracy and inclusion of all legal requirements, collecting court costs and fees, scanning all recorded documents, performing verification process and scrutinizing captured images for accuracy, completeness, and image quality, manually indexing the records after scanning, opening and assigning criminal cases to various courts, delivering them to the courts for further processing, and performing passport services for US Citizens.

Responsibilities

• Answers telephone and greet visitors; provides information or refers inquiries to appropriate personnel; routes incoming calls and records messages; responds to emails and faxes as necessary.
• Utilizes computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintains pertinent files and records; scans and copies documents as necessary; ensures files are complete and accurate.
• Processes incoming and outgoing mail, including preparing photocopies and collating materials; distributes mail to appropriate department or employee.
• Balances the cash drawer daily and prepares related reports on a daily and weekly basis.
• Screens applications for services, determining the validity or correctness of the application to issue certified copies of birth certificates, death certificates, and marriage licenses; screens applicants for birth and death records to determine eligibility to obtain such documents.
• Records legal documents; analyzes and evaluates submitted documents for accuracy and inclusion of all legal requirements.
• Collections court costs and fees.
• Scans all recorded documents, including birth and death certificates, as well as marriage licenses; performs verification process and scrutinizes captured image for accuracy, completeness, and image quality; manually indexes the records after scanning.
• Opens and assigns criminal cases to various courts and delivers them to the courts for further processing.
• Performs passport services for US Citizens.

Requirements

• High School Diploma or GED and minimum of one year of experience in a related field; or an equivalent combination of education and related experience required.
• Completion of some college-level coursework is preferred.
• Specific certifications related to the area of assignment may be required for this position.

Qualifications

• Regular and punctual attendance is required.

Skills

• Computer literacy, including proficiency with Microsoft Office Suite.
• Excellent communication skills, both verbal and written.
• Ability to handle confidential information.
• Attention to detail and ability to maintain accuracy and completeness of records.
• Strong organizational and multitasking abilities.
• Ability to work independently and as part of a team.

Benefits

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation).

Pay

Salary range: $30,000 - $40,000 annually.

Schedule

Full-time schedule.

Application Instructions

To ensure the proper delivery of emails please add jobs@dentoncounty.gov to your email safe list.

Additional Information

The primary location for this position is Denton, Texas and at times this position may require some travel to other satellite locations. To ensure the proper delivery of emails please add jobs@dentoncounty.gov to your email safe list.

Equal Opportunity Employer

Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

Contact Information

For more information, please contact the Human Resources Department at (940) 349-5500 or visit our website at www.dentoncounty.org.