Deputy Clerk, Auditor’s Office (Unclassified)

Full-time position (40 hours per week, Monday to Friday, typically 7:30 am to 4 pm).

About the role

Join the Auditor’s Office as a Deputy Clerk, delivering high-level customer service and supporting financial and administrative operations with accuracy and professionalism.

Responsibilities

• Demonstrate a commitment to delivering high-level customer service in-person, via phone, and email; assist customers with inquiries, provide information, and resolve issues promptly and courteously.
• Conduct accurate financial transactions, including handling cash, balancing accounts, and processing deeds and tax documents; utilize strong mathematical skills to perform calculations and make change at the service counter.
• Maintain meticulous records and files, adhering to established bookkeeping procedures; file documents daily either electronically or manually to ensure organization and accessibility.
• Collaborate effectively with colleagues to achieve office objectives and support team initiatives; communicate openly and work cooperatively to accomplish shared goals.
• Prepare various reports, correspondence, and documents vital to the functions of the Auditor’s Office; utilize Microsoft Office Suite applications, particularly Excel, to create and manage documents with accuracy and efficiency.
• Provide general administrative support, including scheduling, filing, copying, organizing, and coordinating meetings or events as needed.
• Stay informed about changes in regulations, policies, and compliance standards; ensure all financial activities adhere to established laws and regulations and meet deadlines.

Requirements

• High School Diploma or Equivalent; additional education in accounting, finance, real estate, or related fields is a plus.
• At least 2 years of proven administrative experience, preferably in a financial or government setting.
• Proficiency in basic arithmetic, including the ability to make change with money.
• Proficiency with modern office equipment and fluency with Microsoft Office Suite, especially Microsoft Excel.
• Ability to quickly grasp new software applications, especially accounting software.
• Exceptional communication skills, both written and verbal.
• Strong time management abilities with keen attention to detail.
• Adaptable to change and eager to learn and grow in the role.
• Ability to work effectively under pressure and meet tight deadlines.
• Excellent problem-solving skills and capacity to navigate complex information.
• Ability to work collaboratively in a team-oriented environment.
• Understanding of regulations and compliance standards.
• Demonstrated commitment to confidentiality and ethical conduct.

Skills

• Ability to sit for extended periods and perform tasks on a computer, with occasional standing and mobility required for tasks such as filing and retrieving documents.
• Proficient manual dexterity, coordination, and ability to perform repetitive motions for operating office equipment, typing, and handling paperwork.
• Clear and accurate vision, including the ability to view a computer screen and read printed materials.
• Capability to communicate with colleagues and members of the public in a clear and professional manner.
• Capability to lift and carry up to 35 pounds occasionally, 5-10 pounds repetitively.
• Occasional travel may be required for training or special assignments (up to 5%).

Pay

$17.00 – $19.00 per hour.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• County-paid $15,000 life insurance
• Sick time accrual
• Vacation accrual
• OPERS pension
• Deferred compensation (voluntary)