DEPUTY ADMINISTRATOR, CENTRAL PAYROLL AND RECORDS - UNCLASSIFIED

Job Duties

• Provide direct leadership and supervision to Central Payroll & Records staff, fostering a culture of accountability, professionalism, and continuous improvement.
• Serve as a trusted advisor to the Administrator and executive leadership on payroll operations, financial risk, compliance, and internal controls.
• Establish clear expectations, performance standards, and measurable outcomes for staff and statewide payroll and records functions.

Essential Qualifications

• Minimum of seven (7) years of progressively responsible professional experience in payroll, accounting, finance, or a related field, with at least three (3) years in a supervisory or management capacity.
• Bachelor’s degree from an accredited college or university in accounting, finance, business administration, public administration, or a closely related field is preferred.
• Certified Public Accountant (CPA), Certified Payroll Professional (CPP), or similar professional certification.
• Experience in public sector or large governmental organizations.
• Knowledge of state and federal employment laws, tax regulations, and public sector payroll requirements.

Job Duties

• Oversee the accurate and timely processing of statewide payroll, ensuring compliance with all federal, state, and internal policies.
• Ensure proper financial accounting of payroll transactions, including reconciliation of payroll expenditures, benefits, tax withholdings, and liabilities.
• Monitor payroll operations to identify errors, trends, and systemic issues; implement corrective actions and preventive strategies.
• Partner with fiscal units to ensure alignment between payroll processing, budgeting, and financial reporting.

Accounting, Auditing & Internal Controls

• Establish and maintain strong internal controls over payroll and records processes to safeguard public funds and ensure compliance.
• Lead and coordinate internal and external audits related to payroll, financial reporting, and records management.
• Review audit findings, develop corrective action plans, and ensure timely implementation of recommendations.
• Conduct periodic internal reviews and reconciliations to ensure accuracy, completeness, and compliance with payroll-related financial data.

Records Management & Compliance

• Ensure the integrity, accuracy, and security of all employee records in accordance with applicable laws, regulations, and retention requirements.
• Maintain compliance with statutes, administrative codes, collective bargaining agreements, and audit standards.
• Oversee documentation practices that support transparency, audit readiness, and legal compliance.

Policy Development & Process Improvement

• Develop, interpret, and implement payroll, accounting, and records policies and procedures to ensure consistency across all agencies.
• Identify opportunities for process improvements, automation, and system enhancements to increase efficiency, strengthen controls, and reduce risk.
• Collaborate with IT and fiscal stakeholders on system upgrades, testing, and implementation of payroll and financial systems.