DEPARTMENTAL PERSONNEL ASSISTANT/EMERGENCY APPOINTMENTS HOMELESSNESS

About the role

The Department of Mental Health is seeking qualified candidates to fill emergency Departmental Personnel Assistant vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Responsibilities

• Maintains personnel files and records of individual employees, including work history, vacations, leaves of absence, probation reports, performance evaluations, appraisals of promotability, status changes, and disciplinary actions.
• Maintains a system of item control as a check on the number of allocated positions and the status of each; prepares requests for approval of deviations such as frozen or borrowed positions.
• Compiles periodic statistical reports providing management with information such as turnover, vacancies, total number employed, and budget needs.
• Disseminates information concerning recruitment needs to various agencies and organizations.
• Obtains eligible lists, certifications, examination results, medical records, and other information pertaining to the recruitment, testing and selection of applicants.
• Interprets salary provisions of the County Code to determine the salary rate applicable in a given set of circumstances, considering factors such as Y-rates, advanced step recruitment, superior-subordinate pay, shift differentials, bonuses, hazard pay, and furnishes necessary data to the payroll section.
• Provides information to applicants, explains Civil Service procedure, evaluates applications, clarifies questionable or inadequate information, and attempts to resolve problems affecting eligibility.
• Serves as a point of contact for applicants regarding the hiring process.
• Assists in securing special examiners and interviewers.
• Conducts initial interviews of eligible candidates and recommends them for employment.
• Conducts preliminary investigations in situations involving police records, proposed disciplinary action, employee grievances, etc.
• Provides information to employees concerning their rights, benefits and responsibilities, departmental policies and regulations, Civil Service Rules, and the County Code; may conduct orientation of new employees.
• Supervises a small clerical staff in the personnel office.

Requirements

• One year of experience in a highly specialized capacity* assisting in technical personnel work** in a central personnel office***.
• One year of payroll experience at the level of Payroll Clerk I****.
• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
• Physical Class II – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

License

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Special Requirement Information

Highly specialized capacity is defined as requiring knowledge of particular function. Performance of assigned duties requires initiative and independent judgment within procedural and policy limits with only general directions provided by supervisor/manage. Acceptable classes are, but may not limited to: Senior Clerk, Senior Typist Clerk; or higher.

Technical personnel work includes experience in areas such as policy development and application, examination and recruitment, classification, salary administration, employee relations, staff development, performance management, discipline and advocacy, benefits and retirement, Workers’ Compensation and Return-to-Work programs, personnel operations, and personnel records.

Central personnel office is responsible in providing human resources or personnel functions to entire organization or County department under the direction of a Human Resources Manager.

Experience at the level of Payroll Clerk I is defined as processing the payroll for a segment of a County departmental or Health Services payroll operation.