DEPARTMENT SECRETARY - MEADOWVIEW THERAPY (40 HRS/WK DAYS)

Essential Duties

• Perform general clerical tasks, including typing, filing, and photocopying.
• Prepare and edit correspondence, reports, and other documents as needed.
• Monitor and maintain office supply inventory levels. Order supplies as necessary and ensure timely delivery and organization.
• Answer and direct incoming phone calls in a professional manner. Take messages and relay information to appropriate personnel.
• Sort and distribute incoming mail and prepare outgoing mail for delivery.
• Maintain records of correspondence as needed.
• Maintain accurate and organized records and filing systems for easy retrieval.
• Ensure confidentiality and security of sensitive information.
• Aid in maintaining department schedules and calendars.
• Cookordinate meetings, appointments, and events for department staff and leadership.
• Provide administrative support to department staff and leadership as needed.
• Aid in the preparation of presentations, reports, and other documents.
• Input and update data in various databases and spreadsheets.
• Ensure accuracy and completeness of data entries.
• Schedule patient appointments efficiently and accurately.
• Register patients upon arrival, ensuring all necessary information is collected.
• Collect patient payments at the time of service and manage transactions accurately.
• Provide patients with receipts and assist with payment-related inquiries.
• Verify patient insurance information prior to appointments.
• Ensure necessary documentation is collected and maintained for billing purposes.

Responsibilities

• Proven experience in an administrative or clerical role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Familiarity with office equipment (printers, copiers, fax machines).

Required Licensure/Education

• A high school diploma or equivalent.
• A preference for an associates degree or relevant certification.

Our Commitment To You

Riverside Healthcare offers a comprehensive suite of Total Rewards: benefits and nationally rated employee well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more so your journey at and away from work is remarkable. Our Total Rewards package includes:

• Compensation: Base compensation within the positions pay range based on factors such as qualifications, skills, relevant experience, and/or training.
• Premium pay: Such as shift differential, on-call.
• Opportunity for annual increases based on performance.
• Benefits: Paid Time Off programs, Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability, Health Savings and Flexible Spending Accounts for eligible health care and dependent care expenses, Defined contribution retirement plans with employer match and other financial wellness programs, Educational Assistance Program.
• Benefits: Paid Leave Hours accrued as you work, Employee Health Requirements, Exposure/Sensory Requirements, Activity/Lifting Requirements, Describe and explain the lifting and carrying requirements, Environmental Factors & Special Hazards.