Department Secretary

About the role

Provides administrative and clerical support to a department to ensure efficient daily operations. Serves as a point of contact for the department, managing phone calls, correspondence, scheduling, and records with accuracy and confidentiality. Greets and directs patients, visitors and/or team members. Coordinates meetings, prepares agendas and meeting materials, and maintains departmental files and documentation. Assists leadership and staff with routine administrative tasks, data entry, and report preparation.

Responsibilities

• Manage phone calls, correspondence, and scheduling for the department
• Greet and direct patients, visitors, and team members
• Coordinate meetings, prepare agendas, and create meeting materials
• Maintain departmental files and documentation
• Assist leadership and staff with routine administrative tasks, data entry, and report preparation

Requirements

• High School Diploma or GED (required)
• Associate’s Degree in a related field (preferred)
• Experience in an office environment (essential)
• Experience in a healthcare facility (nonessential)

Schedule

• Full-time, non-exempt position
• Shift: 7:45 AM – 4:00 PM (Shift 1 – Days)
• No weekend work
• No on-call requirement
• No remote work

Location: BayCare Health System, Wound Care Center-BRMC, Bartow Med Ctr