Department Faculty Coordinator, Neurology

About the Role

Works under minimal direction to provide departmental coordination of all aspects of new and existing faculty academic appointments in large and complex departments. Responsibilities include appointments, reappointments, evaluations, promotion and tenure processes, post-tenure processes, and other changes to faculty appointments. Works closely with the Southwestern Medical School (SMS) Office of the Dean. Requires frequent walking between office locations, departmental meetings, and administrative offices across campus. Expected start date after October 1, 2026.

The Department of Neurology at UT Southwestern Medical Center is a nationally recognized leader in the comprehensive management of neurological conditions. The department comprises more than 90 full-time faculty across 12 subspecialty sections, supporting innovative neurological care, research programs, and educational opportunities for trainees. Through collaborations with the O’Donnell Brain Institute, the department is building state-of-the-art facilities for drug and device testing and fostering collaborative research on brain disease therapy.

Responsibilities

• Coordinate faculty recruitment activities, including posting positions, managing search committee logistics, scheduling candidate interviews, and preparing offer letters.
• Coordinate and manage faculty administrative processes throughout the faculty lifecycle, including Annual Faculty Evaluations, Promotion and Tenure Reviews, Post-Tenure Reviews, and related activities.
• Coordinate the department’s annual faculty reappointment letter process.
• Track and report faculty-related data (headcount, appointment status, effort reporting) for department and institutional reporting requirements.
• Provide backup and support to the Credentialing Coordinator for faculty onboarding tasks, including new hire paperwork, credentialing/privileging coordination, orientation scheduling, and systems access setup.
• Train, schedule, and manage performance of direct staff, including conducting evaluations and coordinating daily workflow assignments.
• Assist with faculty committee support, including scheduling, agenda preparation, and minutes for faculty affairs–related committees.
• Gather information to ensure compliance with malpractice/risk management for faculty, fellows, and residents.
• Process space surveys.
• Provide back-up administrative support to the Department Chair.
• Perform other duties as assigned.

Requirements

• High School Diploma or equivalent.
• 5 years of progressively responsible administrative experience in a medical, scientific, or health care environment.
• An equivalent combination of education and directly related experience may be substituted for the stated requirements.

Skills

• Ability to organize and prioritize work to meet deadlines.
• Proficiency in reading, writing, analyzing data, and developing plans, procedures, and coordinating resources to accomplish goals.
• Extensive experience with spreadsheet, word processing, and database software.
• Strong interpersonal skills for personal and telephone contact with all levels of internal and external personnel and organizations.
• Responsibility for maintenance and tracking of accounts assigned to projects or programs.
• Ability to review, develop, recommend, and implement policies and procedures relating to assigned activities, programs, or functions.
• Strong written and verbal communication skills.
• Work may require sitting and standing for long periods of time.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage (100% coverage for preventive healthcare—no copay).
• Paid Time Off, available day one.
• Retirement Programs through the Teacher Retirement System of Texas (TRS).
• Paid Parental Leave Benefit.
• Wellness programs.
• Tuition Reimbursement.
• Public Service Loan Forgiveness (PSLF) Qualified Employer.

Schedule

• Full-time.
• Day shift.

Work location: 5323 Harry Hines Blvd, Dallas, Texas.