Department Coordinator II (Elizabethtown, KY)

About the role

The University of Louisville School of Dentistry is seeking a Department Coordinator II. The position is an integral part of the operation of the Richard L. Miller Oral Health Clinic located in Elizabethtown, KY.

Responsibilities

• Make appointments and maintain the clinical schedule for the Miller Clinic
• Document management of patient records including data entry for RW patients
• Maintain digital communication databases including EPIC, Careware, KADAP, and AxiumFrontline for all clinical communications: phones, faxes, email, confirmation calls to patients
• Implement and scan all required grant and ULSD documents into the EHR
• Obtain patient insurance information when available and collect fees when appropriate
• Manage and mail all Miller Clinic dental lab cases incoming and outgoing to the appropriate offsite location
• Collaborate with state funding agents regarding allowable gas card reimbursement rates for patients and distribute and document gas cards accordingly
• Schedule and track all Miller Clinic Uber transports
• Designated Careware onsite operations coordinator via data gathered through patient encounter forms and treatment sequencing
• Assist/acts as backup when Clinical Supervisor is out regarding invoices, payments, and specialty treatment plans
• Attend trainings/meetings as required to satisfy Federal and State requirements as well ULSD requirements
• Assign student and resident rotations and manage their schedule including patient assignment within Axium
• Assist in planning and implementing consumer advisory board for Miller Clinic
• Report patient treatment acceptance and retention for grant federal performance measures

Requirements

• High School Diploma/GED and a minimum of two (2) years of relevant experience or an equivalent combination of education and experience.

Qualifications

• Compliance with HIPAA related regulations for the storage and maintenance of patient confidential information
• Occasional travel to UofL Dental School with mileage reimbursement

Skills

• Excellent organizational and communication skills
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office Suite
• Knowledge of electronic health record systems (EHR)

Benefits

• The University of Louisville has an exceptional benefits package

Pay

• Target Compensation Maximum: $26.03
• Target Compensation Minimum: $17.35
• Compensation Will Be Commensurate To Candidate Experience

Schedule

• Full-time