Department Chairs' Secretary (part-time 17.5 hours/week)

The Department Chairs' Secretary position in the Department of Physics & Astronomy at Brigham Young University (BYU) supports the university's mission to assist individuals in their quest for perfection and eternal life. This role is integral to fostering an environment where rigorous scholarship, inspired teaching, and discipleship of Jesus Christ are integrated.

About the Role

This position serves as the Department Chairs' Secretary, contributing to the academic and spiritual purposes of the university. Key responsibilities include managing the Department Chair's calendar, overseeing logistics for faculty educational development meetings, supporting the Associate Chair over students, coordinating TA meeting schedules, assisting faculty committees, and serving as a welcoming and Christlike representative for students, faculty, staff, and visitors.

Responsibilities

• Manage and maintain the Department Chair's calendar, including scheduling appointments and meetings
• Oversee logistics for faculty educational development meetings
• Support the Associate Chair over students by reviewing TA applications and coordinating TA meeting schedules
• Help faculty committees with their individual missions in accordance with established procedures and policies
• Serve as a welcoming and Christlike representative for students, faculty, staff, and visitors contacting or visiting the department
• Coordinate all academic scheduling needs, including course materials, for two academic teaching areas
• Arrange and schedule rooms for other academic purposes
• Distribute official departmental communications in a professional and mission-consistent manner
• Provide administrative support that strengthens the department’s capacity to advance inspired teaching, meaningful scholarship, mentoring, and service

Requirements

• A firm commitment to the mission of BYU
• A high school diploma or equivalent
• Previous administrative or office experience in any setting
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and standard office technology
• Demonstrated professionalism, discretion, reliability, and personal integrity

Preferred

• Ace or bachelor’s degree
• One to two years of previous administrative or office experience in any setting
• Experience in a university or higher education setting
• Familiarity with BYU administrative systems and procedures
• Demonstrated ability to contribute to a positive, faith-centered workplace culture

What We Offer

• Employee assistance program, available to the employee and all members of their household
• Access to the library
• Free on-campus parking
• Free UTA pass
• Discounts at the BYU Store and for many events at BYU
• Paid vacation and sick leave
• Flexible work schedule
• Professional development opportunities

Pay Grade

The Department Chairs' Secretary position falls under Pay Grade 47. The typical starting pay range is $18.75-$23.75 per hour, with the actual compensation taking into account internal equity and may vary based on the candidate's job-related experience, knowledge, skills, and other relevant factors.

Required Documents

All Staff positions require a resume. Refer to the Job Posting for any additional required documents.

Equal Opportunity Employer

Brigham Young University is an equal opportunity employer, including disability and protected veteran status. BYU is widely recognized for its world-class education and deep commitment to inspired religious values. Employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual.