Department Business Administrator 3 - Houston Law Center

About the role

Manages the administrative, financial, budgetary and human resources operations of a very complex university department. Plans and manages the department's human and financial resources to support department objectives. Provides financial accountability and ensures compliance with state, university and external funding agency guidelines.

Responsibilities

• Plans and manages the department's human and financial resources to support department objectives.
• Provides financial accountability and ensures compliance with state, university and external funding agency guidelines.
• Ensures all administrative and financial affairs of the department, including personnel, procurement, travel, accounts payable, accounts receivable and general accounting-related issues.
• Establishes or participates in the establishment of operational and administrative guidelines and inventory controls.
• Enforces safety compliance rules and regulations.
• May advise and assist faculty in administrative planning and provide departmental support and/or administrative oversight for sponsored research awards from federal, state, foundation and/or private funding agencies.
• Serves as the department liaison with Central Payroll, Human Resources, Office of Sponsored Projects and other department business managers.
• Oversees the management and maintenance of database for all personnel and payroll records.
• Interprets university policies and procedures for faculty and staff.
• Performs other job-related duties as assigned.

Requirements

• Advanced proficiency in financial systems, enterprise resource planning (ERP) systems (e.g., PeopleSoft, or similar).
• Experience processing additional stipends, payroll, and faculty compensation adjustments.
• Strong knowledge of budgeting, forecasting, and reconciliation processes.
• Proficiency in Microsoft Excel, including pivot tables, XLOOKUP, and financial modeling.
• Experience supervising staff and overseeing business operations across multiple departments.
• Strong ability to manage high-volume, multi-tasking environments with competing deadlines.
• Familiarity with university financial policies, grants, contracts, and compliance regulations.
• Excellent written and verbal communication skills for engaging with faculty, staff, and university leadership.
• Ability to identify inefficiencies and implement process improvements.

Qualifications

• Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline.
• Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.
• Minimum of three (3) years of directly job-related experience.

Skills

• Financial Systems
• Enterprise Resource Planning (ERP) Systems
• Budgeting
• Forecasting
• Reconciliation Processes
• Microsoft Excel
• Supervision
• High-Volume Multi-Tasking Environments
• University Financial Policies
• Grants
• Contracts
• Compliance Regulations
• Written Communication
• Versatile Communication
• Process Improvement

Benefits

N/A

Pay

Commensurate with Experience/Education

Schedule

N/A

References

Please Upload The Following Required Documents
Resume
Cover Letter
3 References

Note

All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.