Department Assistant-Volunteer Services

Key Responsibilities

• Provide administrative and secretarial support to department leadership.
• Aid with special projects and departmental initiatives.
• Prepare correspondence, reports, presentations, and other documents.
• Maintain departmental records, files, and databases.
• Compile and distribute reports and departmental communications.
• Schedule meetings, prepare agendas, record meeting minutes, and coordinate department events.
• Order and maintain office supplies.
• Provide backup receptionist coverage and assist customers by answering questions and directing inquiries.
• Support departmental performance monitoring and goal achievement.
• Collaborate effectively with team members across the organization.

Education & Experience

• A high school diploma or equivalent is required.
• Coursework in business, office administration, or related fields is preferred.
• Secretarial school training is preferred.
• Previous office, administrative, or clerical experience is preferred.
• Experience using Microsoft Office applications, including Word, Excel, Access, and Windows-based systems is preferred.

Skills & Abilities

• Strong typing, filing, proofreading, and data entry skills.
• Excellent organizational and time management abilities.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong verbal and written communication skills.
• Ability to learn and utilize healthcare information systems and software.
• Professional demeanor and commitment to customer service.

Physical Requirements

• Occasional standing, walking, bending, crouching, pushing/pulling, and lifting up to 30 pounds.
• Continuous concentration, attention to detail, and communication responsibilities.
• Prioritarily office-based work environment.

Benefits

• Health, Dental, and Vision Insurance Coverage begins on the first of the month following your hire date.
• Life Insurance & Disability Coverage includes company-paid life insurance, as well as short- and long-term disability benefits to provide peace of mind.
• Paid Time Off (PTO) is a generous program designed to help you recharge and maintain a healthy work-life balance.
• 401(k) Retirement Plan offers a robust company match to support your long-term financial goals.
• Educational Assistance & Tuition Reimbursement supports your continued learning and career growth.
• Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA) options to save pre-tax dollars for eligible healthcare and dependent care expenses.
• Shift Differential Pay is available for team members working evening, night, or weekend shifts.