Department Assistant

About the role

Admin support to Commercial Managing Director on daily work, including meeting arrangement, travel plan, etc. To be a coordinator to the Commercial department, work with other department assistants for company activities, such as internal meetings and team building.

Responsibilities

• Check and control team expenses, ensure the whole admin vendor to bill on time and double check the payment details with aligned procedure.
• Document filing and other issues assigned by department.
• Admin management: supervise all vendors.
• Control stationery and express consumption, especially private expense.
• Leverage admin cost and purchasing strategy.
• Office supply and apply for all the administration payment charge and ensure all admin vendors to bill on time and double check the payment details with aligned procedure.
• Answer the phone, receive all visitors and interviewees and follow the outside guest registration process with manners and professionally.
• Register the express mails with detailed information carefully and deliver to end user.
• Submit the reservations of the conference rooms and help to coordinate the requests.

Requirements

• 2–5 years’ working experience as department assistant.
• Good communication and collaboration skills.
• Good English speaking and writing.
• Proactive with good learning agility.