Department Assistant - Radiology Admin
CHRISTUS Health · Santa Fe, NM · 2 wk ago
On-siteAdministrativeFull-time
Summary
Provides all general office management functions including but limited to filling, copying, faxing, reception, drafting correspondence as Directed by the Executive Assistant to the CEO/Board of Directors.Responsibilities
- Provides Administrative/Secretarial support to Administrative staff and Executives as directed by Executive Assistant to the CEO/Board of Director.
- Acts as communication and information liaison for the Administrative Office by answering telephones, inquiries, written correspondence, etc., and by disseminating information.
- Acts as back up as needed for other office staff.
- In the absence of other Administrative staff, prepares, coordinates and schedules, makes appointments, maintains daily calendars, takes minutes for meetings etc.
- Establishes and maintains extensive filing systems.
- Prepares and types written reports, correspondence and technical reports of a highly confidential nature, utilizing personal computer for word processing, spreadsheet, graphic, and other applications as needed. Composes letters and memoranda from dictation, or from knowledge of hospital policy and procedure.
- Responsible for ordering office supplies.
- Affords assistance with special projects at the request of the Executive Assist ant to the CEO/Board of Directors working independently after given initial directions.
- Covers work schedule, phone coverage, and lunch break with other Assistants to ensure continuous coverage during specified periods.
Requirements
- Education: High school diploma or equivalent. At least one year post-high-school secretarial and computer training required.
- Certification/Licenses: N/A
- Skills: Proficient in all Microsoft Office Suite applications (E-mail, Scheduler, Excel, PowerPoint and Word) at intermediate to advanced level. Ability to work independently with minimal instruction. Highly effective organizational skills, decision making and problem solving. Effective communication and excellent customer relations skills. Competence in secretarial, word processing, phone etiquette, spelling and grammar. Ability to read and write in English required. Bilingual in Spanish preferred.
- Experience: Five years administrative/office experience required. (With two years’ experience substituted for post-high-school training, four years administrative/office experience required.) Combination of education plus experience must equal at least six years. Previous experience in a hospital/health care setting preferred.