Department Assistant of Mechanical and Industrial Engineering

Department Assistant for Mechanical and Industrial Engineering, providing general administrative support to the department.

About the role

The Department Assistant serves as a primary point of contact and provides administrative coordination to support faculty, staff, students, campus partners, and external constituents. This is a full-time, benefit and paid leave eligible position.

Responsibilities

• Administrative Support and Office Operations
  • Serves as the primary point of contact for the department, providing professional customer service to faculty, staff, students, administrators, campus partners, and external constituents.
  • Provides administrative support to assigned administrators, faculty, and staff.
  • Coordinates daily office operations, including scheduling, communications, meeting logistics, and general office support.
  • Develops, implements, and maintains methods and organizational systems for the maintenance of electronic and physical records in accordance with established policies and procedures.
  • Coordinates projects and program components, including scheduling, logistics, department workflow, and identifies opportunities for process improvements.
  • Identifies, troubleshoots, and resolves issues related to technical systems, administrative processes, and programs supporting department operations.
• Budget and Purchasing Support
  • Monitors department, unit, or program budgets and expenditures and may assist in the development of budget projections.
  • Processes purchasing requests, invoices, payments, and other financial transactions in accordance with university procedures.
  • Maintains purchasing records and documentation.
• Academic and Program Support
  • Supports academic processes including scheduling, course-related materials, records management, reporting, and other departmental needs.
  • Assists with student inquiries, referrals, and general academic support.
  • Coordinates department communications, events, meetings, and program activities.
  • Supports faculty and staff recruitment activities, including scheduling, logistics, and administrative coordination.
  • Assists with onboarding activities for new faculty, staff, and student employees.
• Student Employee Support
  • Supervises, trains, and provides day-to-day guidance to student employees.
  • Provides operational guidance related to assigned student employee responsibilities and office procedures.

Requirements

• High School diploma or GED.
• Minimum of two years of experience working in an administrative or office environment.
• Excellent oral and written communication skills.
• Strong organizational skills and excellent attention to detail.
• Ability to work independently and confidentially with students, faculty, staff, administrators, and external constituents.
• Ability to prioritize multiple tasks, manage deadlines, and adapt to changing priorities.
• Ability to troubleshoot administrative and technical issues.
• Willingness to develop proficiency with specialized university software programs necessary to perform the duties required for this position.
• Proficient in Microsoft Office Suite, including Outlook, Word, and Excel.

Pay

Hourly rate of $20.50.