Department Administrator (Mental Health)

About the role

The Department Administrator is responsible for overall administrative, financial, and/or operational management for a center/unit/small department within a school or larger department. This position provides strategic and day-to-day oversight of administrative and financial matters.

Responsibilities

• Participate in the development of annual operating budget(s) and assist with budget analysis and evaluation.
• Provide strategic fiscal planning, management, and oversight of assigned budgets (operating, discretionary, gift/endowment, salary).
• Oversee annual planning and preparation for general and/or sponsored funds budgets.
• Oversee or review monthly account statements, verify expense allocation, identify and ensure the correct processing of payroll and non-payroll transactions to correct or resolve discrepancies.
• Career Development
• Support the professional growth of staff through training programs and development opportunities.
• Monitor departmental administrative staff workloads, prioritize work efforts and advocate for additional resources as necessary.
• Lead or participate on coordination and completion of various strategic initiatives under the guidance of the DBO, department chair or Sr. Administrator.
• Manage space and facilities issues specific to the assigned area.
• Facilitate communication and collaboration between departments to ensure cohesive operations and shared objectives.
• Ensure effective communication and collaboration among research, finance, and transactional teams to direct requests to the appropriate individuals.
• Manage the workflow of daily operations, including supporting academic programs and research; monitor compliance with university policies and procedures.
• Develop and implement crisis management plans to handle emergencies and unexpected situations effectively.

Requirements

• Bachelor’s Degree in finance, accounting, business or related field.
• Seven years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.
• Additional education may substitute for experience and experience may substitute for education, to the extent permitted by the JHU equivalency formula.

Qualifications

• Master’s degree in related field.
• Prior supervisory experience.
• Knowledge of JHU on-line systems for budgets, purchasing and accounting.
• Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.
• Ability to operate strategically and efficiently and with multiple teams and individuals.

Skills

• Knowledge of Excel, Access and Word.
• Knowledge of accounting and budgeting theory and practices.
• Technical Skills & Expected Level Of Proficiency
• Budget Development: Advanced
• Financial Management and Oversight: Advanced
• Financial Project Management: Intermediate
• Interpersonal Skills: Advanced
• Operational Oversight: Advanced
• Problem Solving: Advanced
• Regulatory Compliance: Advanced
• Strategic Financial Planning: Intermediate

Benefits

(commensurate w/exp.)

Pay

$98,200 - $171,900 Annually

Schedule

Monday to Friday: 8:30am – 5:00pm