Department Administrator I - Therepeutic Innovation Center

About the role

The Therapeutic Innovation Center (THINC) Administrator serves as the administrative leader and senior management advisor to the Center Chair at Baylor College of Medicine (BCM). This position is critical to the Center's long-term success through active leadership and oversight of the strategic planning activities. The primary responsibilities of this position are to generate, manage, and interpret strategic priorities; provide financial management and accountability for all Center resources; and to provide administrative infrastructure for faculty, staff, and trainees. These responsibilities cover each of the College's primary missions of research, commercialization, and education. This role is visible and dynamic, providing strategic and administrative leadership in multiple venues beyond the Center, including engagement of public and private sector partners for scientific innovation and commercialization opportunities. The Administrator reports to the THINC Center Chair and Chief Operating Officer of the College. This position is eligible for an annual performance-based bonus based on accomplishing specific goals and objectives outlined by department leadership as well as funding availability.

Strategic Planning and Implementation

• Develops and directs short and long-term strategic business plans for the Center in alignment with overall College priorities, while actively serving as the senior financial and administrative manager.
• Prepares business analyses, funding plans, and development proposals; implements plans for new programs; and designs and executes changes to existing programs.
• Maintains accountability to the Chair and Chief Operating Officer for continuous progression and successful completion of these plans and programs.
• Drives continuous improvement in all domains and participates in College-wide efforts.

Operations Management

• All operational activity for the Center flows through this position. Whether directly performed, assigned to divisions, or delivered by operational partners, all Center operations are the responsibility of the Center Administrator.
• Directs strategic business, programmatic, policy development, and operational planning in concert with the Chair and Chief Operating Officer.
• Provides financial analysis and programmatic oversight for the Center; plans and manages all financial areas including all aspects of revenue and expense management.
• Serves as the administrative liaison for Center programs with external partners and within the divisions and College.
• Provides administrative direction and coordination of day-to-day functions, including those involving other BCM entities whose work impacts the business of the Center.
• Ensures that administrative services in the Center are compliant with all applicable BCM policies and procedures.

People Management

• Refines and develops an administrative structure that provides the necessary level of support services needed for the Center's continued success and strategic growth.
• Responsible for the oversight and direction of Human Resources activities across the Center.
• Partners with the Office of Human Resources related to workforce planning, development, and HR activity policies, procedures, and timelines.
• Oversees employee decisions and actions, including promotions, salary actions, performance evaluations, training, performance management, and terminations.
• Maintains compliance with College guidelines and policies including Compliance, Code of Conduct, HIPAA, Respectful and Professional Workplace, and Title IX.
• Partners with the Chair in faculty recruitment activity and salary negotiations.
• Oversees faculty appointments, promotion/tenure, and non-renewal processes within the Center and in adherence to College policies and timelines.

Budget and Financial Management

• Strategically manages financial resources for the Center to achieve optimal utilization, including financial planning, budgeting, and accounting functions of service units.
• Leads complex finances, fiscal resources, and budget functions with overarching fiscal responsibility for the Center.
• Directs financial staff by providing planning, budgeting, and accounting functions for operating, capital, grant, and gift budgets; employs appropriate stewardship of available funding streams.
• May manage separate budgetary units in multiple entities.
• Analyzes financial reports and records and initiates corrective action in coordination with College leadership.
• Exercises independent judgment and decision-making authority as delegated by the Chair to facilitate the optimal use of all resources.
• Advocates for high standards and holds staff and faculty accountable to financial management policies involving personnel/pay