Department Administrative Assistant (Phoenix, AZ) (#5009)

We are seeking a Department Administrative Assistant to join our growing Phoenix office and provide support for other Dorsey offices. As a valued team member, you will provide a broad range of administrative support to attorneys and staff.

About the role

• Input, track, and receive tasks using legal services workflow system
• Avoid errors by proofreading, using spellcheck, and using appropriate task codes to comply with firm policies
• Organize electronic documents in Outlook, document management system, and shared network drives
• Organize physical files and other hard copy materials
• Scan, fax, and photocopy documents
• Process reimbursement requests, check requests, and vendor invoices in the expense management system
• Prepare outgoing mail, shipping labels, certified mail, and assist with large mailings
• Prepare binders, indexes, and labels; assist with organization of materials
• Schedule conference rooms and visiting attorney offices; order catering as needed
• Provide administrative support directly for first and second year associates, as requested
• Provide backup coverage for Client Services Coordinator, as requested
• May be requested to perform other duties not listed above

What we're looking for

• High School diploma or G.E.D. equivalent
• At least 1 year of administrative support or related experience
• Accurate typing skills
• Good oral and written communication skills
• Ability to work effectively with all levels of personnel
• Attention to detail and accuracy
• Strong organizational skills
• Strong customer/client service focus and skills
• Ability to adhere to deadlines
• Ability to maintain client and firm confidentiality
• Ability to work independently and in a team environment
• Working knowledge of Microsoft Office

Preferred

• Previous law firm or other professional services experience

About Dorsey

Dorsey & Whitney is a global law firm with over 650 lawyers across 22 offices in the United States, Canada, Europe and Asia. We provide strategic legal counsel to companies worldwide across a diverse range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology. Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17+ hours/week along with their dependents, including spouses and domestic partners regardless of gender.

Benefits

• Comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers
• Dental insurance
• Vision insurance
• 401(k) retirement savings plan with Firm contribution
• Basic and optional life insurance
• Short and long-term disability
• Paid time off
• Up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth
• Paid holidays
• Paid volunteer day
• Discretionary bonuses (if bonus eligible)
• Adoption assistance
• Healthcare, dependent care, and transportation pre-tax reimbursement accounts
• Back-up child and elder care program
• Education and college advising program
• Virtual tutoring
• Wellbeing programs and activities
• Mass transit program (certain offices)
• Travel assistance program
• 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost

Reasonable Accommodations

Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.

How to apply

Dorsey & Whitney LLP accepts online applications. Please go to the “Careers” section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey’s online application form. We are unable to accept application materials by mail or email.

EEO/AAP/Disabled Vets Employer

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status. Dorsey & Whitney LLP participates in E-Verify. Dorsey estimates it will accept applications through July 22, 2026. Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.

Office Location

Phoenix, AZ