Dean's Office Specialist, Administrative Analyst/Specialist, Non-Exempt

About the role

The position is open to Sonoma State University employees only. It is open until filled. Applications should be submitted by 8am on Tuesday, June 23, 2026, along with a cover letter and resume.

Responsibilities

• Supports the Dean, the Director, and departments within the College of Humanities, Social Sciences, and the Arts.
• Handles administrative, technical, and analytical duties.
• Serves as a main resource for the Dean, the Director, faculty, staff, students, and the community.
• Makes decisions, interprets and applies policies and procedures, prepares and analyzes various reports, provides support documentation, and offers general office assistance.
• Manages multiple work priorities and is accountable for own work results.
• Interacts with all levels inside and outside the university, including dealing with sensitive and confidential information.

Requirements

• Bachelor's degree and/or equivalent administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Three years of experience in office administration preferred.
• Working knowledge of social media communications such as Facebook, Twitter, Instagram preferred.
• Strong written and oral communication skills, including use of English grammar, spelling, and punctuation required.
• Intermediate proficiency with computers and Microsoft Office Suite (Word, Excel) required.
• Knowledge of Google Suite, Qualtrics, Drupal, desktop publishing, and PeopleSoft preferred.

Qualifications

• This position requires a Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Three years of experience in office administration is preferred.
• Working knowledge of social media communications such as Facebook, Twitter, Instagram is preferred.
• Strong written and oral communication skills, including use of English grammar, spelling, and punctuation is required.
• Intermediate proficiency with computers and Microsoft Office Suite (Word, Excel) required.
• Knowledge of Google Suite, Qualtrics, Drupal, desktop publishing, and PeopleSoft preferred.

Benefits

This is a full-time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period. The CSU Classification Step Range for this position is $4,799 - $6,992 per month (step 1 - step 20). Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed Step 1 ($4,799 a month).

The position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year.

Supplemental Information

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning, and inclusion. The university values diversity, sustainability, community engagement, respect, responsibility, excellence, and integrity. We strive to cultivate a community where a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation, and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.

Equal Opportunity & Mandated Reporting

The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

About Sonoma State University

Sonoma State University is a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page.

Annual Security Report

The Annual Security Report (https://clery.sonoma.edu/annual-security-report) includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu.

Affirmative Action/Equal Opportunity Employer

The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.