Dealership Controller - Office Manager

Responsibilities

• Financial Oversight & Month-End Close
• Own the month-end process: confirm schedules are clean, reconciled, and backed by documentation
• Reconcile all bank accounts, credit cards, flooring lines, and loans
• Review and post journal entries: reclass trades, aftermarket costs, payroll accruals, deal packs, etc.
• Ensure Dealertrack aligns across funding, payables, and deposits
• Deliver accurate financial statements and commentary to the GM/Owner
• Internal Controls & Reconciliations
• Oversee all accounting schedules (AR/AP, CIT, Vehicle Payable, Lien Payable, NextGear, etc.)
• Investigate and resolve aged/unusual balances
• Ensure tax filings, loan payments, and recurring obligations are submitted on time
• Maintain documentation for audits, reconciliations, and compliance reviews
• Payroll & Benefits Oversight
• Review payroll runs prepared by the Office Manager: verify commissions, chargebacks, and adjustments
• Approve payroll journal entries and track liabilities
• Cook up benefit renewals and ensure tax compliance
• Team Leadership & Collaboration
• Supervise Accounting Clerks across both rooftops; provide training, accountability, and support
• Partner with the Office Manager, Title Clerk, and Deal Processor to ensure clean interdepartmental handoffs
• Drive SOP consistency and accuracy across all accounting functions
• Strategic Financial Support
• Provide profitability analysis, financial insights, and decision support to the GM/Owner
• Identify and flag trends, errors, or anomalies in expenses or deal profitability
• Lead CPA prep and year-end audit readiness

Qualifications

• 2–5+ years of dealership accounting experience (Controller or Office Manager level required)
• Mastery of month-end close, reconciliations, and GAAP compliance
• Experience with Dealer Management Systems (DealerTrack)
• Proven ability to lead, train, and hold accounting staff accountable
• Organized, detail-oriented, and capable of meeting tight deadlines
• Strong communication skills with leadership and team members

Pay

• $120,000 - $180,000/year

About Diplomat Motors

• Two high-performing locations selling 140+ vehicles per month
• Proven systems, strong leadership, and clear expectations
• Performance-focused, no-drama culture
• Expansion plans with real advancement opportunities
• We value integrity, accountability, and people who show up ready to work

Company Culture

• We value integrity, accountability, and people who show up ready to work