Dealership Accounting Assistant

About the role

Location: Monroe, WI (104 W 8th Street, Monroe, WI 53566) – daily commute required. With an exceptional legacy passed on from its predecessors spanning back to 1997, the LeadCar Toyota Monroe and LeadCar Chevrolet Monroe team brings a proven track record combined with an unmatched reputation for quality in the local Monroe, WI and greater Madison, WI & northern IL market areas. If you are ready to take your career to the next level, we are looking for a Dealership Accounting Assistant to join our team.

Job Summary: The Accounting Assistant supports the dealership’s financial operations by processing accounts payable, reviewing accounts, and helping keep daily accounting activities accurate, organized, and running smoothly.

Responsibilities

• Receive, review, and process vendor invoices for accuracy, post invoices daily, and reconcile vendor statements to ensure accurate, timely payments.
• Prepares monthly accounts payable check run checks.
• Maintains W-9 documentations for vendors and ensures compliance with tax reporting requirements.
• Prepares and distributes 1099 forms at year-end in accordance with IRS regulations.
• Prepares and distributes monthly accounts receivable statements, ensuring accuracy and completeness.
• Monitors outstanding balances and reports past-due accounts to the Controller for follow-up.
• Maintains complete and accurate records of Sales and Use Tax Exemption Certificates.
• Contacts customers to obtain updated or completed exemption certificates, ensuring compliance with tax regulations.
• Posts deals on a daily basis.
• Assist with month-end reconciliations.
• Reconcile company VISA statements.
• Maintain a personal demeanor consistent with the Company’s culture, contributing a positive, supportive work environment for all team members.
• Assists Controller with other projects and duties as assigned.

Requirements

• Associates degree in accounting preferred or 5 years of accounting work experience.
• Knowledge of principles and processes for providing exceptional customer service.
• Ability to establish productive, cooperative relationships with customers, vendors, co‑workers and management.
• Working knowledge of Microsoft Word and Excel.
• Knowledge of administrative and clerical procedures and systems such as managing files and records, designing forms, and other office procedures.
• Effective time management skills and ability to work effectively and productively in a fast‑paced environment.
• Exceptional customer service skills including excellent phone etiquette.
• Excellent verbal and written communication skills.
• Exceptional interpersonal communication skills.
• Strong organizational skills.
• Punctual, dependable and reliable.
• Ability to work independently on assigned tasks as well as to accept direction on given