Dealership Accounting Assistant

About Us

With an exceptional legacy passed on from its predecessors spanning back to 1997, the LeadCar Toyota Monroe and LeadCar Chevrolet Monroe team brings a proven track record combined with an unmatched reputation for quality in the local Monroe, WI and greater Madison, WI & northern IL market areas.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Supplemental Benefit Insurance, including Life Insurance, Short- and Long-Term Disability Insurance, Accident Insurance and more
• 401(K) Retirement Plan
• Paid Time Off
• Paid Holidays
• Employee Discounts
• Employee Referral Program
• Continued training through the Company and our manufacturer

About the Role

The Accounting Assistant supports the dealership’s financial operations by processing accounts payable, reviewing accounts, and helping keep daily accounting activities accurate, organized, and running smoothly.

Responsibilities

• Receive, review, and process vendor invoices for accuracy, post invoices daily, and reconcile vendor statements to ensure accurate, timely payments.
• Prepares monthly accounts payable check run checks.
• Maintains W-9 documentations for vendors and ensures compliance with tax reporting requirements.
• Prepares and distributes 1099 forms at year-end in accordance IRS regulations.
• Prepares and distributes monthly accounts receivable statements, ensuring accuracy and completeness.
• Monitors outstanding balances and reports past-due accounts to the Controller for follow-up.
• Maintains complete and accurate records of Sales and Use Tax Exemption Certificates.
• Contacts customers to obtain updated or completed exemption certificates, ensuring compliance with tax regulations.
• Posts deals on a daily basis.
• Assist with month-end reconciliations.
• Reconcile company VISA statements.
• Maintain a personal demeanor consistent with the Company’s culture, contributing a positive, supportive work environment for all team members.
• Assists Controller with other projects and duties as assigned.

Requirements

• Associates degree in accounting preferred or 5 years accounting work experience.
• Knowledge of principles and processes for providing exceptional customer service.
• Ability to establish productive, cooperative relationships with customers, vendors, co-workers, and management.
• Working knowledge of Microsoft Word and Excel.
• Knowledge of administrative and clerical procedures and systems such as managing files and records, designing forms, and other office procedures.
• Effective time management skills and ability to work effectively and productively in a fast-paced environment.
• Exceptional customer service skills including excellent phone etiquette.
• Excellent verbal and written communication skills.
• Exceptional interpersonal communication skills.
• Strong organizational skills.
• Punctual, dependable, and reliable.
• Valid driver’s license required for essential job functions and occasional travel.
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Professional appearance and manner consistent with the dress code policy and best practices set forth by the President.
• Travel to other Company locations as requested along with manufacturer training and other relevant training courses required.