Deal Operations Coordinator

About the role

A leading podcast and audiobook company is seeking a Deal Operations Coordinator to support contract execution, contract data management, deal implementation, and partner onboarding.

Responsibilities

• Work with Legal, Content Acquisition & Development, and Content Operations teams to facilitate contract execution and support deal implementation, entering terms in the contract database and updating internal trackers.
• Identify downstream impacts of new contracts and contract changes at the deal, title, and payment level across systems and teams, follow established processes and escalation paths, and identify process improvement opportunities.
• Partner with Finance to onboard new partners to financial and tax systems, request upfront and milestone payments, update trackers, and support monthly and quarterly reviews to ensure changes are implemented consistently and correctly.
• Conduct ad hoc research and analysis, respond to inquiries and trouble tickets, and provide reporting to support departmental operational activities.
• Provide general operational support to the deal, production, and localization operations team, and participate in data clean‑up projects to ensure the completeness and accuracy of contract data.

Qualifications

• Bachelor’s degree or equivalent preferred.
• Proficiency in Microsoft Office, particularly Excel.
• Experience in entertainment, digital media, or publishing, and/or with contracts or IP licensing preferred.
• Working knowledge of database concepts and best practices preferred.
• Experience with SQL queries preferred.

Pay

$35–$45 per hour

Schedule

40 hours per week, 9‑month assignment

Benefits

• W2 employment
• Group medical, dental, vision, and life insurance
• Retirement savings program
• Paid sick leave (PSL)

Location

Newark, NJ 07102 — onsite