Deal Assistant - Park Hill (Private Equity - Infrastructure)

Responsibilities

• Acting as gatekeeper to professionals and maintaining relationships with/act as resource for clients, investors, prospective clients and internal employees
• Managing calendars, schedule appointments, and confirm meetings with investors and clients
• Arranging travel for professionals, clients and investors, including flights, cars, hotels, and visas
• Tracking, preparing, and processing expense reconciliations, out-of-pocket reports, and invoices
• Scheduling conference rooms for internal and external meetings; coordinate supporting technology and refreshments as needed
• Greeting guests; work with reception to register guests in visitor system
• Covering multiple phone lines, and communicating with clients as requested
• Attending team meetings, reviewing agenda with professionals beforehand, taking and distributing meeting notes
• Sending and drafting email correspondence on behalf of professionals
• Handling confidential documents and correspondence as requested
• Tracking and maintaining entry of data and data integrity in a systematic manner through databases including Outlook, Deal Cloud, and Mailings
• Managing mail merges; create working group lists
• Managing fundraise schedule and keep deal calendar updated
• Working with clients on deal books and road shows; managing client budgets for road shows and events
• Covering events and road shows (prepare budgets, find and book venues, negotiate vendor contracts, create invitations and order giveaways)

Qualifications

• Strong Microsoft Office skills (emphasis on Outlook)
• High level of attention to detail
• Excellent writing and communication skills
• Ability to interact professionally with internal and external stakeholders, including executives, clients and peers
• Exceptional organizational skills to effectively manage multiple projects
• Ability to exercise initiative; be proactive in anticipating professionals’ and clients’ needs
• Experience using Deal Cloud is preferred but not required
• Experience using Workday is preferred but not required
• Strong work ethic who thrives in a collaborative and team-oriented culture

Pay

Expected annualized base salary of $85,000 - $100,000.