DCS CENTRAL OFFICE VEHICLE MANAGER - 07152026-79228

Fleet Management

• Owns the DCS MVM program for ~750 vehicles (including 800 additional vehicles being added to the fleet in 2026), ensuring policy compliance and continuity of operations.
  • Directly supervises a 10 person team: 3 Grand Region Vehicle Managers and 7 Regional Vehicle Coordinators; provides coaching, performance management, and balanced workload.
  • Implements and enforces State and agency MVM policies, procedures, and internal controls, monitors compliance through reviews, audits, and dashboards.
  • Led transition to assigned take home vehicles for regional and program staff; designed and implemented controls (e.g., eligibility criteria, justification and approval workflow, driver agreements, telematics/usage monitoring, mileage and commute reporting, exception handling, and periodic re certifications).
  • Manages vehicle lifecycle: planning/specification, acquisition, assignment, preventive maintenance, repairs, fuel, recalls, accidents/claims, safety training, and surplus/disposal.
  • Establishes service level expectations for regional operations and program areas; partners with regional/program leadership to resolve issues affecting service delivery.
  • Maintains accurate fleet records (assignments, titles, insurance, maintenance, utilization, costs) and prepares recurring reports, metrics, and presentations for DCS leadership.
  • Collaborates with Department of General Services (DGS) Vehicle Asset Management (VAM) office on contracts, leasing, budget planning, accident reporting, and vehicle assignments.
  • Aids the Director with readiness for internal/external audits and responds to findings with corrective action plans.
  • Develops management dashboards and KPIs; reports status, risks, and improvements to leadership regularly.
  • Fleet utilization & right sizing: target utilization bands by vehicle class; annual right sizing recommendations executed.
    • Preventive maintenance on time rate: TBD% statewide; variance by region within TBD%.
    • Policy compliance: driver agreement completion, license checks, required training, and mileage/commute reporting: TBD%.
    • Take home vehicle controls: annual training completion: TBD%; exception rate within TBD% of policy thresholds.
    • Accident rate & cost per mile: year over year improvement targets set and achieved.

  Asset Management

  • Assists the Director with assigning and implementing an agency wide asset management policy framework covering the full lifecycle: planning and requisition, procurement, receiving, deployment/issuing, custody transfer, inventory, maintenance/repair, storage, surplus, and destruction.
    • Enforces standards for capital and sensitive items (classification, tagging/barcoding, custodial assignment, location tracking, inventory, reconciliations, and impairment/loss processes).
    • Maps and improves cross functional workflows among Procurement, Facilities/Regional Offices, Program areas, DCS HR, DCS IT (STS), and Finance & Administration to ensure clear roles, approvals, and controls.
    • Implements or enhances asset and inventory systems (in collaboration with STS), ensures data quality, and develops role based access and segregation of duties.
    • Creates training, job aids, and communications to support policy rollout; establishes help channels for regional staff.
    • Buys routine inventory schedules (cycle counts and annual inventories) and reconciliation procedures; tracks and remediate discrepancies and losses.
    • Establishes surplus and disposal procedures compliant with state policies; ensures timely disposition and documentation.
    • Develops management dashboards and KPIs; reports status, risks, and improvements to leadership regularly.
    • Inventory accuracy (capital & sensitive items): 98% reconciliation on cycle counts/annual inventories.
    • Inventory completion (capital & sensitive items): 98% completion on cycle counts/annual inventories.
    • Aging of surplus items: average time to disposition: TBD days.
    • Audit results: no repeat findings; corrective actions closed by due date.

  Leadership & Collaboration

  • Fosters a collaborative, service oriented culture across Central Office and the Regional Teams; ensures clear handoffs with Facilities, Programs, and other stakeholders.
  • Conducts workforce planning for the fleet/asset team; defines roles, cross training, and succession plans.
  • Leads change management for new policies and systems; engages stakeholders early and incorporates feedback.
  • Collaborates with incident and emergency response for fleet/asset impacts; provides after hours support as needed.