DCJ Secretary 1 #260914-2636DC-001

About the role

The Division of Criminal Justice (DCJ) is responsible for the investigation and prosecution of all criminal matters in Connecticut and is committed to the fair and equal administration of justice. This DCJ Secretary 1 position is located in the New London Judicial District, Part A, New London, CT. The role involves providing a full range of secretarial support to the office. Position #: 86008.

Responsibilities

• Typing: format and type correspondence, reports, briefs, motions, bills, drafts from rough draft, transcription, dictated notes; proofread for content; edit using grammar, punctuation and spelling.
• Filing: design office filing systems; organize and maintain files; maintain, update and review documentation; log documents and maintain dockets.
• Correspondence: compose routine letters/memoranda (e.g., standard replies and acknowledgement letters) for supervisor's signature.
• Report Writing: compile information from standard sources and prepare data reports (e.g., number of forms processed during the month).
• Interpersonal: greet and direct visitors; screen calls, visitors and mail; respond to routine requests for information on policies, rules and regulations, programs and procedures.
• Processing: receive and review various reports and forms for accuracy and completeness; process reports and forms; may prepare and process fiscal and personnel documents.
• Personal Secretary: arrange and coordinate meetings and conferences; schedule appointments; process confidential matters; take notes and/or meeting minutes; take and transcribe dictation; prepare expense accounts; make travel arrangements; may attend meetings and take and transcribe minutes of proceedings.
• Office Management: maintain inventory of supplies and equipment; order supplies when necessary; complete, process and maintain paperwork for purchasing (e.g., orders, requisitions, invoices); maintain time and attendance records; perform related duties as required.

Requirements

Two (2) years of experience above the routine clerk level in office support or secretarial work. Bargaining unit employees must serve a minimum of five (5) years as a DCJ Senior Clerk prior to consideration for promotion to DCJ Secretary 1.

College training in the secretarial sciences may be substituted for the general experience on the basis of fifteen (15) semester hours equalling one‑half (1/2) year of experience, up to a maximum of one (1) year.

Qualifications

• Strong organizational proficiency
• Excellent interpersonal communication
• Professional demeanor, even when confronted with calls or visits from frustrated individuals
• Demonstrated capacity to work collaboratively in a fast‑paced environment with minimal errors
• Consider