DCJ Secretary 1 #260630-2636DC-001

About the role

The State of Connecticut, Division of Criminal Justice (DCJ) seeks a DCJ Secretary 1 for the Stamford Judicial District GA# 01, located at 123 Hoyt Street, Stamford, CT.

Responsibilities

• Typing: Formats and types a full range of correspondence, reports, briefs, motions, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; proofreads for content; edits using knowledge of grammar, punctuation and spelling.
• Organizing and maintaining files; designs office filing systems; maintains, updates and reviews documentation as required; logs documents and maintains dockets.
• Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
• Greets and directs visitors; screens calls, visitors and mail; responds to routine requests for information on policies, rules and regulations, programs and procedures.
• Processes reports and forms; receives and reviews various reports and forms for accuracy and completeness; prepares and processes fiscal and personnel documents.
• Arranges and coordinates meetings and conferences; schedules appointments; processes confidential matters; takes notes and/or meeting minutes; takes and transcribes dictation; prepares expense accounts; makes travel arrangements.
• Maintains an inventory of supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.).
• Maintains time and attendance records; performs related duties as required.

Requirements

• Two (2) years of experience above the routine clerk level in office support or secretarial work.
• College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year.

Qualifications

• Excels in establishing processes that support consistency and accountability
• Strong experience in keyboarding and data entry
• Proven experience collaborating and communicating effectively across teams
• Professional demeanor, even when confronted with calls or visits from frustrated individuals
• Experience working in a team-oriented, fast-paced environment, with limited errors
• Considerable experience with office technology, specifically, Word, Excel and Powerpoint, with the willingness to embrace and learn new systems and software
• Customer service experience
• Prior experience working in a courthouse or for a law enforcement agency
• Bi-Lingual (Spanish)

Skills

• Considerable knowledge of office systems and procedures
• Knowledge of business communications
• Knowledge of business math
• Interpersonal skills
• Oral and written communication skills
• Scheduling and prioritizing office workflow
• Operating office equipment which may include word processors, computers, tablets or other electronic equipment
• Typing at a net speed of 50 wpm

Benefits

Explore our comprehensive State Employee Benefits Overview to see what we offer.

Pay

$53,077.00 - $66,676.00/year

Schedule

Monday - Friday, 37.5 hour work week

Qualifications

• Minimum Qualifications as listed on the job opening must be met by the closing date on the job opening, unless otherwise specified.
• You must specify your qualifications on your application.
• Resume Policy: Per Public Act 21-69, C.G.S. 46a-60, resumes are not accepted during the initial application process. As the recruitment progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position.

Contact Us

To Apply: - The only way to apply to this job posting is via the "APPLY" or "APPLY ONLINE" buttons on the official State of Connecticut Online Employment Center job posting. - In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the closing date on the job opening, unless otherwise specified. - You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system. - Resume Policy: Per Public Act 21-69, C.G.S. 46a-60, resumes are not accepted during the initial application process. As the recruitment progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. - NOTE: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. - After You Apply: - Some email providers may experience delays or issues delivering messages. To avoid missing important updatesâsuch as referral questionnaires or interview scheduling linksâplease check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select âUpdate My Contact Information.â - All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DCJ.HR@ct.gov. - All communication with applicants will be through the JobAps system, so applicants are encouraged to check for updates to their JobAps portal account. Please ensure that you are utilizing the correct email address for notices to be sent to you from the JobAps system. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Helpful Tips to prepare for your interview. - Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees, which is available at www.ct.gov/ethics. - Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.