Database Coordinator

Salary: $28-$33/hour • Location: NYC

About the role

A well-established nonprofit organization is seeking a Temporary Donor Database Coordinator to play a key role in development operations, donor data management, gift processing, reporting, and fundraising support. This is a great opportunity for someone who enjoys working at the intersection of data, donor relations, fundraising operations, and finance.

The Donor Database Coordinator will serve as a primary resource for the organization's Raiser's Edge NXT database, helping ensure donor information is accurate, gifts are processed and acknowledged appropriately, and the Development team has reliable reporting and data to support fundraising initiatives.

Responsibilities

• Work extensively within Raiser's Edge NXT, maintaining the accuracy, integrity, and confidentiality of donor and gift information.
• Process gifts and pledges, including batch creation, acknowledgments, receipts, adjustments, and posting information to Financial Edge.
• Create and maintain constituent records, including relationships, notes, attributes, demographic information, and supporting documentation.
• Perform regular database maintenance and data hygiene, including duplicate resolution, address updates, record clean-up, and gift corrections.
• Build and manage queries, reports, exports, and mailing lists to support fundraising campaigns, events, donor communications, and analytics.
• Coordinate donor acknowledgment processes, including mail merges, tribute cards, customized correspondence, receipts, invoices, renewal notices, and pledge reminders.
• Manage moves-management data, including prospect assignments and regular pipeline updates.
• Conduct prospect research to identify and qualify potential major gift donors based on philanthropic interests and giving capacity.
• Support fundraising events through RSVP tracking, guest list management, and post-event follow-up.
• Collaborate with internal teams on donor-facing materials, including appeals, newsletters, impact reports, gift agreements, and other print and digital communications.
• Train staff on Raiser's Edge NXT functionality and database best practices.

Qualifications

• Hands-on experience with fundraising databases; Raiser's Edge experience is strongly preferred, with Raiser's Edge NXT highly desirable.
• Experience with donor data entry, queries, reporting, gift processing, and database maintenance.
• Experience with donor segmentation, prospect research, gift processing workflows, or moves management is a plus.
• Familiarity with email marketing platforms such as Mailchimp or Constant Contact and event registration systems is helpful.