Database Coordinator

Database Management & Gift Processing

• Maintain the organization's donor CRM (Raiser’s Edge) and constituent records.
• Ensure accuracy, consistency, and integrity of donor data.
• Develop and maintain database procedures and standards.
• Conduct regular audits and data clean-up activities.
• Manage duplicate records and constituent data updates.

Reporting & Analytics

• Create and maintain fundraising dashboards and reports.
• Generate donor lists and segmentation reports.
• Produce event, campaign, stewardship, and donor retention reports.
• Monitor fundraising KPIs and trends.
• Support donor acquisition, retention, and upgrade strategies.
• Identify donor pipeline opportunities.
• Affiliate with prospect research and donor capacity screening.

Fundraising Operations Support

• Manage donor lists for annual appeals.
• Support event registration and participant tracking.
• Affiliate with sponsorship tracking and reporting.
• Cook up mailing lists and campaign segmentation.
• Coordinate stewardship support.
• Track stewardship activities.
• Monitor donor touchpoints and engagement records.

Administrative Support

• Assist with departmental administrative tasks.
• Maintain electronic fundraising files and records.
• Support board and committee reporting needs as assigned.

Performance Expectations

• Data Integrity
• Gift Processing & Compliance
• Reporting & Analytics
• Fundraising Operations Support

Work Environment

While performing the duties of this job, the employee regularly works in an office setting. The employee is regularly required to use hands and fingers to handle, feel or operate objects, tools or controls, and to reach with hands and arms. The employee is frequently required to stand, talk and hear. At times it will be necessary to attend meetings and events in the evening and on weekends.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel or operate objects, tools or controls, and to reach with hands and arms. The employee is frequently required to stand, talk and hear.

Minimum Position Requirements

• Associate’s degree required; bachelor’s degree preferred in business administration, nonprofit management, communications, information systems, data analytics, accounting, or a related field.
• Minimum of 2 years of experience in CRM/database administration, donor database management, fundraising operations, admin support, data management, accounting support, or a related field.
• Ability to import/export data, list management, create reports, analyze data, and manage large datasets.
• Experience working in a nonprofit, healthcare, behavioral health, social service, educational, or community-based organization preferred.

Chain of Authority

Reports to the Director of Development and Communications

Schedule

Full-time, Salary, Exempt, 37.5 hours per week. May require work beyond traditional working hours and schedules (travel, evening and weekend events and/or meetings).

Pay Range

$42,000 - $50,000 per year