Data Specialist - Entry Level (Onsite)

Job Summary

This Data Specialist/Administrative Asst – Entry Level will report directly to the Instrumentation Manager for Operations. The position is responsible for providing general administrative support for the Instrumentation department and technician within the Operations organization.

Job Responsibilities

- Works on assignments requiring independent thinking and a high degree of initiative. - Maintains a high level of discretion and sensitivity. - Coordinates and facilitates vendor visits for maintenance activities. - Updates asset management database with vendor report documents. - Manages department's metrics and prepares presentations for leadership. - Assists with internal and external management-level staff coordination. - Ensures proper handling and record storage of documents according to the client's Record Retention Policy. - Supports the company's reputation and strengthens client social responsibility. - Handles comprehensive organization tasks, including drafting communications and collaborating with vendors, subcontractors, and personnel. - Performs other projects or duties as assigned.

Education and Experience

- High School diploma, GED, or equivalent education is required; an AA is preferred. - Minimum of 3 years recent previous administrative experience supporting senior management is required.

Knowledge and Skills

- Proficient in interacting with individuals at all levels. - Demonstrated experience maintaining confidentiality and handling sensitive information with tact and diplomacy. - Excellent written and verbal communication skills, including strong grammar, spelling, punctuation, composition, and proofreading abilities. - Advanced knowledge of MS Word, Excel, PowerPoint, and Outlook. - Knowledge of CMMS usage (BMRAM, MAXIMO, etc). - Ability to thrive in a fast-paced and rapidly changing environment. - Meticulous organizational and time management skills, with great attention to detail, and the ability to multi-task effectively. - Successfully manages shifting priorities and balances requests from multiple individuals. - Self-starter who learns quickly and works efficiently.

Physical Demands

- Walking: Moves about on foot often in confined spaces and over grating. - Carrying: Transports objects by holding them in hands or arms. - Hands/Arms: Operates electrical and computerized instrumentation; operates hand and power tools. - Handling: Seizes hauls or works with hands. - Lifting: Raises and lowers pumps, motors, and related items. - Reaching: Extends hands and arms in any direction. - Stooping: Bends body downward and forward by bending at the knees or waist. - Height: in and out of confined spaces. - Operates company equipment and vehicles. - Sitting: Meetings, work benches, and others.

Work Environment

- Noise: Occasionally works in noisy conditions. - Personnel Protective Equipment required: safety glasses, gloves, safety shoes.