Data Specialist

Classification: Full-Time or Part-Time (Negotiable)

About the role

The Data Specialist supports the school's outcome data infrastructure and reporting needs by maintaining student and operational databases, ensuring data accuracy and integrity, and assisting staff and leadership in translating raw data into clear, actionable reports. This role combines technical database management with applied statistical analysis to support instructional decision-making, compliance reporting, and school improvement efforts.

Responsibilities

• Database Management
  • Maintain, update, and audit testing, assessment, and outcome data in the student information systems (SIS) and other school databases to ensure accuracy and completeness
  • Manage testing, assessment, and outcome data entry, imports/exports, and data cleaning processes across multiple platforms
  • Develop and maintain organized data structures (e.g., in Airtable, Excel, or SIS platforms) for tracking attendance, assessments, discipline, enrollment, and other key metrics
  • Ensure data security and confidentiality in compliance with FERPA and other applicable privacy regulations
  • Troubleshoot data discrepancies and collaborate with IT/vendors to resolve system issues
• Reporting & Statistical Analysis
  • Assist in designing, generating, and formatting reports for administrators, teachers, and external stakeholders (e.g., state/district reporting, grant compliance, board presentations)
  • Support statistical analysis of student performance data, attendance trends, and program outcomes
  • Create dashboards, charts, and visualizations that clearly communicate trends and findings
  • Assist with data interpretation to support MTSS, program evaluation, and school improvement planning
  • Prepare ad hoc reports and data pulls as requested by leadership
• Collaboration & Support
  • Work closely with administrators, teachers, and counselors to understand data needs and deliver timely, accurate information
  • Provide training or guidance to staff on data entry best practices and basic report reading
  • Support annual state and federal reporting cycles as needed

Requirements

• 3-5 years experience in a data analysis role
• Bachelor's degree in a related field (e.g., data analytics, statistics, information systems) or equivalent professional experience
• Strong proficiency in Microsoft Excel, including formulas, pivot tables, and data visualization tools
• Excellent attention to detail and data accuracy
• Strong organizational and time-management skills
• Ability to handle sensitive student information with discretion and in compliance with privacy regulations
• Clear communication skills, including the ability to present data to non-technical audiences
• Familiarity with education data reporting requirements
• Experience creating dashboards or visualizations (e.g., Excel, Google Data Studio/Looker Studio, Tableau)
• Knowledge of SPSS or other statistical analysis software (or equivalent)

Preferred Qualifications

• Experience working in a K–12 school or district setting, particularly with student information systems (Veracross or other similar system)

Benefits

• Health: Medical, Dental, Vision
• Student Loan repayment
• Retirement Plan contribution
• Group Life Plan
• Disability Insurance
• Generous Parental Leave
• Approximately 21 scheduled school closure days throughout the calendar year, including a full week off during the first week of the December break
• Weekly supervision to support professional growth while limiting after-work hours

Pay

Annual Salary Range: $70,000 - $90,000 (dependent upon experience and degree obtained)

Schedule

• This position is available as either full-time (40 hrs/week) or part-time (20–30 hrs/week), with flexibility based on candidate availability and school needs.
• Schedule may include primarily school-hour availability with occasional flexibility around reporting deadlines.
• Hours are generally Monday-Friday, 8am – 4pm, with occasional evening and weekend events.
• Workloads and demands ebb and flow with seasons and situations; work outside of work hours may be required to manage surges and busy times of year.
• Administrative staff work year-round, including summer.

Work Environment

This job operates in a school setting. The Lower School is located on the 4th floor of one building and the Upper School is located on the 1st, 5th, and 6th floors of another building; administrative suite in a separate location. All buildings have elevators. This role requires regular walking to various locations around the school and occasionally traveling back and forth between campuses located approximately two blocks away.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk and listen. Typing is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note that currently, all employees are requested to be fully vaccinated and boosted for COVID-19. In the event of an outbreak of COVID-19 or any other communicable or infectious disease, or any public-health condition designated by the New York State Commissioner of Health, that in the School's sole discretion requires operational changes, the School reserves the right to establish and modify health and safety protocols, including requiring vaccination and/or vaccine boosters, testing, or other health requirements and requests for proof of compliance.