Data Specialist

PRIMARY RESPONSIBILITIES AND ACTIVITIES

• Working knowledge of basic clerical duties.
• Demonstrates verbal and written communication skills.
• Prepares, compiles and sorts documents for data entry.
• Checks source documents for accuracy.
• Verifies data and corrects data where necessary.
• Enters data from source documents into prescribed computer database, files and forms.
• Stores completed documents in locked filing cabinet in designated location.
• Maintains general files, including permanent membership files and membership data.
• Ensures accurate membership, program and attendance records are being kept and input into database.
• Responsible for the daily clean-up of front counter area.
• Completes the entire registration process for all members (lead of all registration).
• Keeps key registration times: Annual Membership (January), Summer Registration, Extended Teen Registration (starting the fall of 2016), Fall Registration and ongoing registration for available openings.
• Maintains scholarship list (150 openings for scholarship members must attend for at least 3 days a week) and documentation.
• Maintains the waiting list and waiting list files. Each week the list must be updated on the computer and submitted to Club Director by the last day of each month for reporting purposes for county grants.
• Completes all data entry for new members and maintains data for current members. Any updates to the files and NFOCUS system. All member change forms must be submitted, entered and then filed.
• Makes sure that any incomplete applications and what is needed to complete them so you can get the information from the parents.
• Completes the ELC Report.
• Prints New Member Report each month and reviews.
• Reviews all files for accuracy (ongoing-missing data).
• Maintains office area.
• Files member files, ELC Reports, program reports and all other information that is pertinent to the infocus system.
• Completes data entry for Program Attendance.
• Manages and maintains all data related information, the database, files, records and/or binder.
• Sends a new member report list to Club Director.
• Communicates data needs during the Club meetings.
• Uses email as your primary form of communication.
• Communicates any parent communication that Club Director should have knowledge of, should be communicated to Club Director via email if the Club Director is not available.
• Affords assistance with minimal front desk duties as needed and requested by Club Director.

Requirements

• This position is Part-Time.
• Able to stand, walk, and sit.
• Able to use hands and fingers on a (computer) keyboard and other office equipment.
• Lift and/or move up to 25 pounds occasionally during a standard 4 to 8 hour shift.
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, and depth perception.
• The noise level in the work environment is high due to work is conducted in a Club for children, inside and outside setting.
• The Boys & Girls Clubs of Manatee County requires all applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment.