Data Science Institute Administrative Support

Join Lawrence Livermore National Laboratory (LLNL) and contribute to impactful work advancing science and technology in national security. Our mission covers nuclear deterrence, threat preparedness, energy security, and multi-domain defense, fostering innovation and operational excellence.

About the Role

This administrative support position within the Data Science Institute (DSI) involves complex and multi-faceted tasks requiring independent judgment, problem-solving, and the ability to manage dynamic priorities. You will support the Workforce team in the Computing Directorate.

Responsibilities

• Serve as the primary administrative support for the Data Science Institute’s Director, managing complex calendars, travel, and providing strategic insight.
• Support student and mentor programs through calendar management, communications, tracking, onboarding, and offboarding activities.
• Process and coordinate hiring, visa, foreign national, and Academic Cooperation Program paperwork in partnership with LLNL Immigration and Computing Workforce teams.
• Provide administrative support for meetings, events, briefings, seminars, workshops, and student and mentor engagement activities.
• Maintain program webpages, surveys, internal guidance materials, and other documentation.
• Serve as an administrative resource for policies, procedures, and operational issues affecting students, mentors, and leadership.
• Coordinate monthly meetings with program leadership, including planning, readiness, and follow-up actions.
• Act as the primary Time and Absence Coordinator and LTRAIN Coordinator.
• Perform additional duties as assigned.

Requirements

• Ability to obtain and maintain a U.S. DOE Q-level security clearance, which requires U.S. citizenship.
• Advanced computer skills, including proficiency with Microsoft Office Suite, Adobe Acrobat, SharePoint, Confluence, and WebEx, with the ability to learn new software quickly.
• Advanced experience coordinating administrative and operational activities, demonstrating strong organizational skills, attention to detail, and follow-through.
• Experience managing high-volume requests in a dynamic environment and developing creative solutions to unique administrative challenges.
• Effective interpersonal skills to handle sensitive and confidential hiring and personnel information with discretion and mature judgment.
• Excellent problem-solving skills, initiative, and decision-making abilities to anticipate and address complex administrative issues.
• Proven ability to work independently and as part of a team, with self-motivation and flexibility to set priorities and goals.

Qualifications We Desire

• Experience with LLNL systems and processes.
• Knowledge of LLNL business applications such as LAPIS, SmartRecruiters, LEAP, TIME, FTS, VTS, and ePay.

Benefits

• Flexible benefits package.
• 401(k) retirement plan.
• Education reimbursement program.
• Flexible schedules (depending on project needs).

Pay

$38.03 - $45.63 hourly. The final salary will be determined based on factors including competencies, education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business needs.

Schedule

This is a career indefinite position, open to both Lab employees and external candidates.

Additional Information

• A Department of Energy (DOE) Q-level clearance is required, subject to random drug testing. U.S. citizenship is mandatory.
• External applicants must pass a post-offer, pre-employment drug test, including screening for marijuana use as per federal law.
• Depending on job duties, use of personal mobile devices may be restricted in Limited Areas, including cell phones, tablets, fitness devices, and wireless headphones.
• Medical devices paired with mobile devices must comply with Limited Area restrictions unless wireless functionality is disabled.