Data Administrative Assistant

About the role

Q3 Contracting, a division of Primoris Services Corporation, is a publicly owned and operated construction contracting company providing specific and turnkey services for gas, oil, electric, and telecommunications customers. They are growing and have an immediate opening for a Design Data Administrative Assistant in the Little Canada, MN office.

Responsibilities

• Extract, compile, and manipulate data from multiple databases and platforms, including SAP and Smartsheet, to support reporting, process improvements, and business operations.
• Coordinate the compilation, review, and submission of billing packages, ensuring data accuracy, proper documentation, and adherence to client and organizational standards.
• Maintain confidentiality and security of sensitive company, client, employee, and project information per company policies.
• Maintain various Excel tracking sheets.
• Utilize Excel functions such as Xlookups, Vlookups, pivot tables, filtering, and sorting to organize and analyze large data sets.
• Ensure data accuracy through regular audits, validation, and reconciliation of reports and tracking tools.
• Generate recurring and ad hoc reports to support resource planning, project tracking, and department performance metrics.
• Collect, organize, and maintain project, resource, and workload data from multiple sources.
• Properly scan and document paperwork.
• Support design leadership with data entry, report preparation, meeting materials, and administrative tasks.
• Perform quality assurance reviews and quality control checks as directed by leadership to ensure accuracy, compliance, and adherence to established standards.
• Respond to requests for information and provide administrative support.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent.
• Data and administrative experience.
• Ability to prioritize and plan work activities to be effective