Data Entry Specialist

About the role

Lexitas supports legal teams by coordinating service of process for professionals who are detail-driven, responsive, and dependable. This is a full-time, on-site position based at our New York office located at 1235 Broadway, New York, NY 10001.

Responsibilities

• Communicate daily with attorneys and paralegals to coordinate service of process requests.
• Maintain ongoing client communication via Outlook to build and strengthen professional relationships.
• Accurately enter case and defendant information into the MR8 database.
• Email legal documents to process servers and follow up via phone or status checks as needed.
• Issue checks as requested and process billing-related tasks.
• Perform other duties as assigned to support departmental operations.
• Maintain organized documents and organized digital records of documents and case files.
• Communicate with process servers and internal teams to resolve discrepancies.
• Ensure compliance with company standards and court requirements.
• Perform data quality checks and audits to maintain accuracy.

Qualifications

• A high school diploma or equivalent required.
• Legal terminology knowledge preferred.
• Notary Public certification preferred but not required.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Proven team-player mindset with a commitment to operational excellence and continuous improvement.

Skills

• Exceptional attention to detail with strong organizational and multitasking skills.
• Strong written and verbal communication skills with professional client interaction.
• Ability to think quickly and logically to resolve customer inquiries.
• Proficiency in Microsoft Outlook, Word, Adobe Acrobat, Windows, and internet applications (MR8 experience is a plus).
• Ability to operate standard office equipment including scanners, copiers, and fax machines.
• Typing proficiency of at least 38 WPM.
• Flexibility to work occasional overtime as business needs require.
• Excellent attendance, punctuality, and reliability.
• Ability to work independently while collaborating effectively with cross-functional teams.

Benefits

• Medical, dental, and vision coverage.
• 401(k) with company match.
• Paid time off and paid holidays.
• Company paid maternity, baby bonding, and military leave.

Pay

$22-$23/hr

Schedule

Full-time, on-site position based at Lexitas' New York office.

Supervisory Responsibility

This role is not a supervisor position.

Language Skills

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

Certificates, Licenses, Registrations

No certifications, licenses, or registrations required.