Data Entry Specialist

Position Summary

ANIZ Inc. is seeking a detail-oriented and dependable Data Entry Specialist to support data management and reporting across all grant-funded programs, including Ryan White Part A, SAMHSA APP, SAMHSA ARMI, Fulton County, and Cobb County initiatives. This is an entry-level position designed for individuals interested in public health, healthcare administration, or data management. The Data Entry Specialist plays a critical role in ensuring accurate, timely, and complete data entry and documentation that supports program compliance, reporting, and quality improvement efforts.

Key Responsibilities

• Enter client demographic, service, and encounter data into designated program systems (including E2Fulton for Ryan White Part A and other assigned platforms for SAMHSA and county-funded programs) in accordance with required timelines.
• Review data entries for completeness, accuracy, and consistency; correct minor errors and escalate discrepancies as needed.
• Scan, upload, and organize client intake forms, consent documents, and service logs into appropriate electronic and physical filing systems.
• Monitor records for missing or incomplete documentation (e.g., unsigned forms or incomplete fields) and follow up with staff to ensure completion.
• Update client records as services are provided, modified, or closed.
• Generate basic, pre-built reports (e.g., monthly service counts) as requested by supervisors.
• Aid in data quality activities such as identifying duplicate records or outdated information.
• Support quarterly and annual reporting processes through data entry, formatting, and verification of reported figures.
• Maintain organized electronic and paper filing systems for all programs, including tracking logs for completed and pending documentation.
• Ensure compliance with HIPAA regulations and all program-specific confidentiality and data security standards.
• Communicate with program staff regarding missing information, data deadlines, and documentation requirements.
• Provide general administrative and data support as assigned by leadership.

Qualifications

• Bachelor’s degree in Public Health, Healthcare Administration, Information Systems, or related field required; or equivalent combination of education and relevant experience.
• Prior administrative, data entry, or records management experience required.
• Proficiency in Microsoft Excel, Word, and basic data systems.
• Strong attention to detail and commitment to data accuracy.
• Ability to learn and navigate multiple data systems with training.
• Strong organizational skills and ability to manage multiple tasks and deadlines.
• Ability to handle confidential and sensitive information with professionalism and integrity.

Core Competencies

• Attention to detail and data accuracy
• Organization and time management
• Confidentiality and compliance awareness
• Communication and follow-through
• Adaptability and willingness to learn
• Team collaboration