Data Entry Clerk - Palm Beach Gardens

Description

We are seeking highly motivated individuals to join our Clerk family located near downtown Palm Beach Gardens!

We provide comprehensive on-the-job training!

Responsibilities

• Performs complex data entry for docketing functions; creates entry for each document; monitors image for quality and clarity.
• Adds and updates party/attorney information in the system; updates case status.
• Screens indigency applications; determines whether to grant, deny, or refer to the Court.
• Processes new cases, including multiple case types and transfers from other courts/venues; assigns case types; indexes parties and associating attorneys; handles specialized processes/procedures.
• Processes Judicial reassignments/recusals; updates system; issues notice of reassignment; notifies newly assigned Judge and parties/counsel of the change.
• Updates cases when cash and surety bonds are posted; prepares notice of bond forfeitures; processes written orders; records bookings; sets court hearings and notice parties.
• Retrieves records from departments; enters records into document management system (Trakman) for storage and tracking purposes; prepares records; labels boxes for storage.
• Performs extensive records research, retention and onsite destruction initiatives; includes file shifting/boxing to create space for new records, reviewing records eligible for destruction, and coordinating movement and destruction of records.
• Conducts inventories and spot audits of evidence in the location vault.
• Reviews and evaluates the civil related evidence exhibits and work processed by courtroom administrators to ensure accuracy and completeness; reports discrepancies/findings to assigned management.
• Accepts and reviews exhibits transferred physically or electronically; screens and verifies civil related evidence submitted; verifies case information on exhibit list for accuracy, and that all evidence is properly labeled/bar-coded; inputs information into computerized tracking system.
• Ensures compliance with evidence procedures and guidelines; ensures proper chain of custody in compliance with Florida state laws and best practices.
• Ensures that all evidence is properly packaged, stored and labeled; inputs all information into computerized tracking system.
• Receives, identifies, secures, records and releases various exhibits; maintains strict confidentiality.
• Oversees shredding of records eligible and approved.
• Accepts documents for recording; identifies document type; verifies statutory requirements.
• Calculates and cashiers related taxes and fees; issues certified copies.
• Processes specialized recording tasks, including the processing of Declaration of Domicile and Domestic Partnership.
• Scans documents; verifies legibility of documents scanned into the Official Records.
• Accepts VAB petitions and documents to be filed in existing County Civil cases.
• Processes e-filed documents.

Qualifications

• High school diploma (or GED), supplemented by three (3) years of recent and relevant experience that demonstrates the ability to accurately apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment; or an equivalent combination of education, training and experience.
• Tasks may involve regular and sustained performance of moderately physically demanding work, typically involving some combination of climbing and balancing, bending, stooping, kneeling, and crouching, and that generally involves lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials.
• Ability to lift 50 pounds or more.

Knowledge, Skills and Abilities

• Typing accuracy
• Communication skills
• Time management
• Attention to detail

Supplemental Information

Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations.

Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at careers@mypalmbeachclerk.com or 561 355 4172.

The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace.