Data/Attendance Secretary - Elementary

About the role

The Data/Attendance Secretary - Elementary is the main contact for student records, including attendance, discipline and emergency contact information. This position is responsible for registering and withdrawing students, and ensuring that class lists are current, and may assign new students to classrooms. Additionally, this position is responsible for recording and tracking attendance records for students as well as greeting guests cordially, making them feel welcome in the school and ensuring that their needs are met.

Responsibilities

• Responsible for greeting students, staff, parents, community members, and other visitors upon their entrance to the building.
• Answering incoming telephone calls, providing accurate information, directing calls to others, and taking messages.
• Reviewing, accepting and processing student on-line registrations and withdrawals.
• Intake and export of student files to and from various districts.
• Generating standardized or designing custom data reports from District's current Student Information System.
• Assisting parents with the creation and activation of online parent view accounts. Assist parents with online registration forms.
• Recording and tracking attendance records for students using the District's current Student Information System.
• Make phone calls to verify student absences.
• Producing daily attendance reports.
• Participate and prepare reports for the building attendance team.
• Submitting, tracking and maintaining Becca records.
• Processing student registration and withdrawals.
• McKinney Vento student intake and maintenance of records.
• Recreating the master schedule in the student information system including calendar, bell schedule, and period definitions.
• Generating and printing report cards.
• Aiding parents in using online ParentVue accounts.
• Assist with other office duties.
• Assist in processing student discipline communication between building administration, parents, and central office staff.
• Maintain volunteer records, ensuring that background checks have been performed and cleared.
• Aid in health room coverage when health room staff is not available to include caring for ill children, complete accident reports, administering medications, and provide first aid, ensuring that a parent or guardian is called when necessary and to pick up student when applicable.
• Maintain preschool registrations which may include tuition-based programs and wait lists.
• Multilingual staff member may be asked to translate within their scope of work.

Qualifications

• High school diploma or equivalent.
• Two (2) years data processing and secretarial experience.
• Proficiency with Microsoft WORD and EXCEL.
• Knowledge of School board policies and procedures.
• McKinney Vento guidelines.
• District's Student Information System Database Management.
• Ability to organize and perform job responsibilities efficiently and independently without close supervision and able to pay strict attention to detail.
• Basic knowledge of modern technology and willingness and ability to increase knowledge to proficiency.
• Speak, read and follow written or verbal communications.
• Practice effective safety and security within individual work routines.
• Remain flexible; able to cope with frequent interruptions as part of a daily routine, multitask and shift priorities to meet required deadlines.
• Develop and maintain positive customer relations with staff, students, parents, and the public in a multicultural and multiracial community.
• Cope with and assist angry or distraught students, parents, and other community members.
• Work collaboratively with district staff and promote teamwork with co-workers.
• Practice ethical and professional standards of conduct including the requirements of confidentiality.
• Be fair and consistent with all students.
• Abide by Federal Way Public Schools' Policies and Procedures.

Skills

• Positive evaluations.
• Experience in a Student Information System.
• Knowledge of School board policies and procedures.
• McKinney Vento guidelines.
• Microsoft WORD and EXCEL.
• District's Student Information System Database Management.
• Ability to organize and perform job responsibilities efficiently and independently without close supervision and able to pay strict attention to detail.
• Basic knowledge of modern technology and willingness and ability to increase knowledge to proficiency.
• Speak, read and follow written or verbal communications.
• Practice effective safety and security within individual work routines.
• Remain flexible; able to cope with frequent interruptions as part of a daily routine, multitask and shift priorities to meet required deadlines.
• Develop and maintain positive customer relations with staff, students, parents, and the public in a multicultural and multiracial community.
• Cope with and assist angry or distraught students, parents, and other community members.
• Work collaboratively with district staff and promote teamwork with co-workers.
• Practice ethical and professional standards of conduct including the requirements of confidentiality.
• Be fair and consistent with all students.
• Abide by Federal Way Public Schools' Policies and Procedures.

Benefits

This position includes the following benefits prorated based on FTE - Medical, dental vision, sick and vacation leave, life insurance, professional development dollars, retirement.

Pay

Level 05 FWEA-ESP Salary Schedule.

Schedule

This position typically works, 8 hours per day, Monday through Friday, 220 days.