Data & Analytics Administrative Coordinator

Key Responsibilities

• Prepare and process customer invoices accurately and in a timely manner.
• Maintain customer records, pricing files, and order history within company systems.
• Aid in the creation of customer reports, sales summaries, and account performance metrics.
• Serve as a liaison between Customer Success, Finance, and Operations to resolve billing or order discrepancies.

Financial & Costing Support

• Assist Finance with product costing, margin analysis, and data entry.
• Compile and validate production and material usage data for cost reviews.
• Maintain spreadsheets and dashboards used for financial and operational decision-making.
• Support month-end reporting and reconciliation as needed.

Food Science & Quality Support

• Assist the Food Science and Quality Director with organizing analytical data, product specifications, and testing results.
• Help maintain documentation related to SQF, GMP, and regulatory compliance.
• Enter and track quality metrics, laboratory results, and product evaluations.
• Support preparation of customer documentation, COAs, and technical information.

Operations Support

• Collect and analyze production data to support efficiency and continuous improvement initiatives.
• Prepare reports on yields, downtime, labor, and material usage.
• Aid in scheduling, inventory tracking, and coordination between departments.
• Maintain accurate filing systems for operational records.

Required Skills & Qualifications

• Associate degree in Business, Accounting, Data Analytics, or related field (or equivalent experience).
• 2+ years of administrative or data-focused experience in a manufacturing environment preferred.
• Strong proficiency in Microsoft Excel, ERP/MRP systems, accounting systems, Quick Books, and data reporting tools.
• High attention to detail with strong analytical and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Understanding basic accounting, invoicing, and costing principles.
• Experience in food manufacturing, SQF, or quality systems a plus.

Core Competencies

• Data accuracy and integrity
• Cross-functional collaboration
• Confidentiality and professionalism
• Initiative and self-direction
• Process improvement mindset

Physical Requirements

• Ability to work in an office and manufacturing environment.
• Prolonged periods of sitting and computer use.
• Occasional walking in production areas with required PPE.

Work Environment

• Office-based position within a food manufacturing facility
• Regular interaction with Customer Service, Finance, Production, Procurement, and Quality teams
• Must adhere to company policies, food safety, and documentation standards.

Benefits

• Experience a diverse range of comprehensive benefits, including medical, vision, and dental coverage.
• Take time away from work and recharge with generous paid time off and "dream" days off.
• Participate in exciting company events that foster camaraderie and team spirit.